Akiflow vs Asana: which one fits your team?
This is the classic mismatch: the platform is bought by whoever needs the reporting, the planner is bought by whoever has to do the work. Both purchases are rational and they solve nothing for each other.
It turns on who the tool is for. If the answer is both, one of these is going to be resented.
Pick Akiflow if
you are happy with the task manager you already pay for and only want a sharp planning layer on top of it. Where it stops: it assumes a stack underneath it, and it is single player.
Pick Asana if
your company runs many teams and somebody above them needs the view from above. Where it stops: it tracks status, it does not lay out your hours.
What it costs
For a team of 5, billed yearly: Akiflow is about $1140 a year, Asana is about $659.40 a year, and UnaTask is €480 plus VAT. Between the two of them Asana is $480.60 a year cheaper at that size.
Akiflow: Around $19 per month billed annually, up to $34 monthly. No free plan. Asana: Free up to 2 users. $10.99 Starter and $24.99 Advanced per user per month billed annually.
Where they part company
Asana does more on 10 of them
- portfolio and agile reporting
- being the place the tasks actually live
- dependencies and a timeline
- showing who has room
- rules that fire on their own
- having a free plan
- turning meetings into tasks
- linking pull requests to the work
- docs and a wiki inside
- AI that does the work rather than the scheduling
Akiflow does more on 6 of them
- time blocking on a calendar
- having a plan for today
- booking links
- two way calendar sync
- turning email and chat into tasks
- being useful before you configure it
Side by side
| What it does | Akiflow | Asana | UnaTask |
|---|---|---|---|
| Time blocking on a calendar | Core | No | Core |
| A plan for today and this week | Core | Partly. A My Tasks list sorted by due date, not a day against real hours. | Core |
| Two way calendar sync | Yes | Partly. A calendar view of due dates, and one way feeds out. | Yes |
| It is the task manager itself | Partly. Designed to layer on the tools you already use. | Core | Core |
| Dependencies and a timeline | No | Yes | Yes. Dependencies with a timeline that shows what is waiting on what. |
| See who has room | No | Yes | Core |
| Booking links | Yes | No | Yes |
| Meetings become tasks | No | Partly | Yes |
| Email and chat become tasks | Core. Pulling work in from other tools is the thing it is best at. | Yes | Yes |
| Pull requests linked to work | No | Partly | Yes |
| Docs and wiki inside | No | Partly | Partly. Docs live on a project, they are not a wiki you would run a company from. |
| Portfolio or agile reporting | No | Core. Portfolios and goals that roll up, which is the reason people buy it. | Partly. Team workload and project progress, not portfolios that roll up to a board. |
| Rules that fire on their own | Partly | Core | Yes |
| AI that does the work, not just the scheduling | No | Partly | Yes. AI teammates you assign a task to. The work comes back on the task for review. |
| Useful before you configure it | Yes | Partly | Core |
| A free plan | No | Yes | Yes |
And where UnaTask sits
UnaTask is bought by the people doing the work and still shows a team lead who has room this week. That is the whole gap it is aimed at.
It does more than both of them on showing who has room, turning meetings into tasks, linking pull requests to the work, AI that does the work rather than the scheduling and being useful before you configure it.
Common questions
Akiflow vs Asana: which should I pick?
Pick Akiflow if you are happy with the task manager you already pay for and only want a sharp planning layer on top of it. Pick Asana if your company runs many teams and somebody above them needs the view from above.
What is the biggest difference between Akiflow and Asana?
The clearest gap is time blocking on a calendar, where Akiflow does more than Asana. Underneath that, Akiflow is a place to decide, on purpose, what today actually contains, and Asana is a configurable platform several departments can shape to their own process.
Is Akiflow or Asana cheaper?
For a team of 5, billed yearly: Akiflow is about $1140 a year, Asana is about $659.40 a year, and UnaTask is €480 plus VAT. Between the two of them Asana is $480.60 a year cheaper at that size.
Where does UnaTask fit against Akiflow and Asana?
UnaTask does more than both on showing who has room, turning meetings into tasks and linking pull requests to the work. It is free on your own and €10 per seat for a team, with every feature included. Where it does less: it is not an issue tracker with sprints and burndown, and it is not a documentation workspace.
Details checked June 2026 and 2 August 2026.