What is new in UnaTask

Every change we ship, newest first.

They are just credits now

2026-09-23

The same pot, with the word AI taken off it, because it was never really about the AI.

improvement: AI credits are now just credits. Nothing changed about what you have or what it buys. A credit was always a small amount of money we spend on your behalf, and calling it an AI credit made it sound like a separate currency for one corner of the product. The sidebar, the billing page, the AI teammate panel and the low balance email all say credits.

Two weeks to try a team, not one

2026-09-23

A team needs more than a week to see what a shared workload looks like, so the trial now runs fourteen days.

improvement: The Team trial is fourteen days. You are free on your own for as long as you like, and the trial starts the day you bring somebody in. One week was one week of holidays away from being no trial at all. Two weeks is long enough to run a real fortnight of work through it and see what the shared calendar and the workload actually do.
fix: The emails about your trial ending arrive before it ends. They used to be counted from the day you started, which was the same thing while every trial was a week. Now they are counted backwards from the last day, so the heads up comes two days out whatever the length.

The hours you set aside show up in every team

2026-09-20

A slot you drew in one workspace now holds its place on the desktop and phone calendars too, wherever you are looking from.

fix: A time slot is yours, not a team’s. On the Mac and on the phone, a slot you had drawn in one workspace was invisible from another, so Monday morning looked wide open when you had reserved it. The calendar now asks for your slots the way it already asks for your blocks and your meetings: by you, from everywhere.
fix: Plan my day stops booking over an hour you kept. Because those slots went unread, auto schedule, Plan my day and Plan my week read the time as free and filled it. They see it now, so a reserved morning stays reserved.
improvement: A slot that started before the week you are looking at still shows. The desktop asked only for slots beginning inside the window, so a long one that had already started went missing. It now asks for anything overlapping it, the same as the website.

Moving between weeks got quick

2026-09-19

The calendar stops asking for your whole task list every time you press the arrow, so the week appears at once.

fix: No more "Something went wrong" while you page through the weeks. On the Mac, every change of week asked the server for every task in the workspace again, and pressing the arrow a few times fast put enough of those questions in flight at once that the database gave up on them. The list is the same list on every week, so now it is read when it can actually have changed.
improvement: The week is drawn without waiting for the list beside it. Your blocks and events come back in a few milliseconds and used to be held behind the slowest question on the screen. Now the grid is there straight away and the task list fills a beat later.
improvement: Holding the arrow down loads one week, the one you stopped on, instead of every week you passed through.
improvement: Every list of tasks on the Mac comes back sixteen times quicker. The database was reading every task it holds, from every team, to work out which ones were yours to see, and only then narrowing to the team you asked about. Now it narrows first. The dashboard, the inbox, the projects, the reports and the calendar all ask the same question, so they all got the same second and a bit back. All of this arrives with the next update of the Mac app.

The card waits for you

2026-09-19

Go and look something up in another app, and the task you were reading is still open when you come back.

fix: On the Mac, the detail of a task stays open when you leave the app. You open a task from the calendar precisely to go and check something, in your mail, in a browser, in the thing you are about to do, and the card used to close the moment you clicked away. You came back to a bare week and had to find the block and click it again. Now it waits for you. A click on the calendar behind it still puts it away, and so does Escape.
fix: It holds wherever the card opens from: a block on the grid, a row in the task list beside it, a line in the month agenda. The card of an event does the same, for the same reason. Both arrive with the next update of the Mac app.
fix: The iPhone build compiles again. The file that teaches the card to wait was written for the Mac, and it joined the iPhone build on its own, where the framework it needs does not exist. Nothing you could see, and nothing that could reach a phone until it was fixed. A check now fails the moment a Mac only file reaches the phone, so this stops being something somebody has to remember.

Right click a task on the calendar

2026-09-19

A date, another day, or off the list altogether, without opening anything.

feature: The task list beside the calendar answers a right click. Until now it only answered a drag. The menu gives a task a deadline (today, tomorrow, next week), plans it for a day, or deletes it, and a tick shows the day it already carries. Next week means the coming Monday, the same Monday the Inbox chips mean.
feature: A block on the grid has the same menu. Open the task, tick it off, carry the block to next week keeping its hour, hand the time back, or set the deadline of the task behind it. Deleting asks first, and it takes the hours the task was holding with it.
fix: Picking something from a right-click menu no longer opens the task behind it. Every one of those menus sits on a row that is itself clickable, and the row was counting the click as its own.
improvement: The Mac app gets the same menu, with the days nested under Deadline and Plan for the way a Mac menu does it. It arrives with the next update.

The same two things, on the Mac

2026-09-18

The call you can send and the call you can hand over are now on the desktop app too, from the same screen.

feature: Save a call as a PDF from the Mac. The same document the website makes: the call and who was in it, then the summary, the action items and the transcript, whichever of them you asked for. It asks before it saves and remembers what you picked, so the next call is one click. The Mac types it in Inter, the face the app uses everywhere else.
feature: Hand a call to an AI teammate from the Mac. One button over the transcript sends the whole conversation with a line saying what you want back. Or mark the rows that matter, shift click to take everything between two of them, and only those go. Your teammate answers in the task, where the rest of the team can see it.
improvement: A task made from part of a call opens the call at that moment. Not at the top, where you would have to go looking for the thirty seconds you meant.

A call you can send, and a call you can hand over

2026-09-18

Take the whole thing away as a PDF, or give the words to an AI teammate and say what you want back.

feature: Download a call as a PDF. Everything the notetaker heard, in a file you can send to someone who was not there, or keep where you keep the rest of the paperwork. It opens with the call: the date, the platform, how long it ran and who was in the room. Then whatever you chose to put in it, under the UnaTask mark on every page.
feature: You choose what goes in. The button asks before it downloads: the summary, the action items with who takes each one, the transcript, with or without the timestamps down the side. A client gets the summary and the words, your team gets the tasks too, and an archive gets the words alone. What you pick is remembered for the next call, so it is one click from then on.
feature: Hand a call to an AI teammate. One button over the transcript sends the whole call to whichever teammate you pick, along with a line saying what you want back: the follow up email, every decision and every open question, a check against what the project already holds. The task lands where the call is filed, and the answer comes back in it.
feature: Or hand over just the part that matters. Mark the lines you mean, or drag across them, and the same offer arrives for those lines only. They travel with the task, so whoever reads it later sees what was actually said, at the second it was said. Clicking a line still takes the video there, exactly as before.
improvement: An AI teammate now reads the words, not the summary. Until now a task born in a call carried the notetaker’s paragraph, which is enough to do the thing you agreed and far too little for anything else. When you hand the call over yourself, your teammate gets the conversation.

On the Mac, an event finally says what it is

2026-09-18

Clicking a meeting used to put you in front of a form. Now it tells you who is on it, and lets you join.

feature: Click a meeting on the Mac calendar and you get to read it. It used to open the edit form, which is a screen for changing things, not for finding out what they are. Now you get a card beside the hour you clicked: the time, the place, what was written in it, and everyone who is on it, with their name and face where we know them. Editing is still there, one click away on the card. Your week stays visible behind it.
feature: Join a call from the calendar. The meeting link used to sit in a field you could look at but not click, so the only way into a call on the Mac was the little plane that arrives when it is about to start. Miss that and you were hunting through your mail. There is now a Join button on the event itself, all day long.
feature: Events from Google can be read too. Clicking one used to send you off to Google, or do nothing at all when the event had no link. The Mac was quietly throwing away everything Google sends about it. Now the same card opens, with who was invited, who accepted, who said no and who has not answered, plus the notes and the place. Google is still one click on, for the things that can only be changed there.
improvement: A booked call is no longer a dead end. It used to be a greyed out form with a padlock and the words "managed there". Now you see who booked it, their address and phone, the timezone they chose, what they wrote and what they answered to your questions, and whose calendar it landed on. All of it was on the booking the whole time.
fix: Cancelling a booking now actually cancels it. On the Mac it used to mark the booking cancelled and stop there: the person who booked was never told, the hour stayed on everyone’s calendar, and the meeting stayed on Google. It now does the same thing the website does, so they get the email and the hour clears everywhere. You can call one off straight from the event, and move one from there too.
improvement: Write to everybody on a meeting, from the meeting. Copy one address, copy them all, or open a message to everyone but you, without going to find the invitation first.
improvement: Making an event is one card now, not two windows. The quick card asked for a name and an hour, and anything else, all day, guests, notes, sent you off to a second window that looked nothing like the first. All three live on the card. Pick a day rather than an hour and the clock gets out of the way instead of asking for times it will throw away, and the guest field completes from the people you already write to.

A task can be handed a document that lives somewhere else

2026-09-17

Anything that creates tasks over the API can now send the file along with them.

feature: Files sent over the API land inside the task. Until now something creating tasks from outside, an onboarding form, a Make scenario, could describe the work but not carry the paperwork: the file stayed wherever it was and the task held a link. A link is somebody else’s promise, it rots, it moves, it turns out to be behind a login. Now the file is copied into UnaTask and sits on the task like one you dragged there yourself. Sending the same file twice changes nothing, so a batch that retries does not leave you with the same document three times.

The icon can tell you the date

2026-09-17

The tab on this website has carried today’s number for months. Now the Mac and the iPhone can too.

feature: Today’s date on the iPhone icon. The app icon becomes the day of the month, in the same ink and amber as the tab you are reading this in, so the home screen tells you the date without you opening anything. It is off until you ask for it, in Settings under Home screen, because iOS says "You have changed the icon" once each day when the date turns over and there is no way to stop it asking. The switch says so before you flick it. It arrives with the next iPhone update.
feature: Today’s date on the Mac icon. Same thing in the Dock, and there it is simply on: the icon carries the day of the month while UnaTask is running, and it changes at midnight without asking you anything. macOS lets an app paint its own icon, so there is nothing to switch off and nothing to confirm. The icon in the Finder stays the one you know. It arrives with the next Mac update.

The call in the corner says which call it is

2026-09-17

The paper aeroplane leaves a reminder behind. It used to leave a countdown to a meeting it would not name.

improvement: The pill in the corner carries the name of the call. It sat there saying "4 min" and nothing else, so the only way to find out which meeting it meant was to point at it. The title, the service and how long you have are all on it now, before anybody points at anything. A long name is cut short and the whole of it is a tooltip away.
fix: And the way out is on it, always. The ✕ used to appear only under the pointer, which is the one moment you do not need it: this reminder stays in the corner until you deal with it, and one that cannot be taken down is worse than none. It sits at the far end of the paper from the aeroplane, because the two clicks mean opposite things: one takes you into the call, the other says never mind.
fix: Nothing about it changes shape any more. It used to open out under the pointer, and twice that left it sitting there answering nothing at all, neither the pointer nor a click. One size, one ✕, and the paper takes a click every time.
fix: A landed call is never covered by the next one. A second aeroplane crossing the screen flew in a band that reaches the top of it, right over the reminders already sitting in the corner, and while it held still that band took the clicks meant for them. The corner now stands above the sky.
fix: One meeting, one aeroplane. A repeating call you also hold a copy of, and the same invitation reaching two connected calendars, each announced themselves twice over. They are recognised as one meeting now, whichever calendar tells us about them.
fix: The first click on it counts. The aeroplane and the pill appear over whatever you are working in, and the first click into a window of an app that is not in front was being spent on reaching it rather than on the call. It arrives with the next Mac update, with everything above.

Quick capture on the Mac, put right twice

2026-09-17

One bug turned away everything you typed. The other filed it with the team you had just left.

fix: Quick capture on the Mac writes your task again. The panel asks for your projects the moment it opens, and if that one request did not come back, because the box opened and closed in a second, or the connection dipped, it remembered the workspace as having nothing in it and never asked again. Every sentence after that was refused with "This workspace has no project to put the task in yet", with your Inbox sitting there the whole time. A request that did not answer is no longer taken for an answer, and pressing Enter asks once more before turning your words away. It arrives with the next Mac update.
fix: What you capture lands in the team you are looking at. Switch workspace in the sidebar and the capture panel kept writing into the previous one, quietly, so the task was never lost, just filed somewhere you had no reason to look. It follows the workspace you are in now, and the person signed in.

Finish a task where you planned it

2026-09-17

The card that opens on a calendar block now carries the same button the rest of the app does.

improvement: Mark complete on the calendar card, in the Mac app. Clicking a block opened the task, and the only way to tick it off from there was the status pill, two clicks behind a menu. The button now sits in the header of the card, next to the timer, and says Reopen once the task is done. It arrives with the next Mac update.

The blog stops filing one subject under four names

2026-09-16

Articles about the same thing were tagged four different ways, so the topic pages that should have collected them never appeared.

improvement: Topics that hold what you would expect. Team, Teams and Teamwork were three labels on six articles about the same thing, and the same split ran through AI, capture and planning. Each is one topic now, so Teams and AI teammates gather six articles apiece, Planning five, and Capture becomes a page for the first time instead of three articles that never met.
fix: A link you already shared still lands. If you sent anyone /blog/topic/team, it now takes them to the merged Teams page rather than dropping them back at the blog index.

A bin on the calendar, on your iPhone

2026-09-15

Tap a block or a meeting on the phone and the way to throw it away is where your thumb goes looking.

improvement: The bin now sits in the top right corner of the card a calendar block opens. It could already be deleted, but the words were a quiet line at the very bottom, below Done, and most people never got there. Same verb on both kinds: on a block it deletes the task, on a meeting it deletes the meeting, and the hours go with it.
improvement: Nothing is sent for eight seconds, so the bar that appears afterwards can undo it as if it never happened. What is not yours to delete, a meeting somebody else organises, an hour somebody booked, a teammate's block, has no bin and says why in a line.

A review reaches the people who can look at it

2026-09-15

Putting one task up for review was writing to everyone who holds a role, whatever the task was.

fix: Review now tells whoever asked for the task, plus the leads of its project. It used to email every admin and every project manager in the workspace, so one card moved into Review told three people about work they had nothing to do with. If a task has no lead and nobody else asked for it, nobody is emailed: it is sitting in the Review column for whoever wants it.

Email about work that is actually yours

2026-09-15

Running the notetaker on a call was quietly signing you up for every task that came out of it.

fix: A task the notetaker wrote no longer emails whoever ran the call. When a meeting turns into tasks, the notetaker writes them, and we were treating the person who recorded the call, or who approved the list afterwards, as the one who asked for the work. So you heard about every completion, every deadline move and every comment on tasks that were somebody else's. Now that email goes to the people carrying the task, and to you if you press Follow on it.

The Inbox puts what matters at the top

2026-09-15

Your lanes now read in the order you would read them yourself, high priority first.

improvement: The Inbox sorts by priority, then by deadline. What you marked high sits at the top of every lane, and inside the same priority the task due first comes first, with the ones carrying no date at the bottom. The board columns and the week planner follow the same order, so the most pressing card is always the one your eye lands on.
improvement: The Mac app and the phone read the pile the same way. Same rule on all three, so the Inbox on your desk and the one in your pocket open with the same task on top. On the Mac it covers the lanes, the board and the week; on the phone, the list of things with no hour on them yet. It arrives with the next update of each app.

You can ask for Blocks now

2026-09-11

The guide had no box to leave your address in. It has one, and it works end to end.

feature: Leave your address and Blocks No. 01 arrives straight away. The box sits on the resources page, on the series page and under every article. After the guide you get three chapters on their own over a fortnight, then it stops until there is something new worth sending, which is a few times a year.
fix: Unsubscribing takes back what has not been sent yet. One press and the chapters still waiting in the queue are cancelled, not just marked read later. The link is in every email, and it works from the first one.

The calendar zoom buttons speak English

2026-09-11

Three small controls in the corner of the week had kept their Italian labels.

fix: The zoom controls on the calendar were still labelled in Italian. Hover the plus, the minus or the percentage tucked in the corner of the week and the tooltip came back in another language, and anyone using a screen reader heard it that way too. They now say zoom in, zoom out and reset zoom, like everything around them.

The team calendar asks once, not twelve times

2026-09-11

Moving through the weeks with colleagues on the grid is quick again.

improvement: Turning a week with teammates on it stopped being slow. Reading who is busy now means asking every connected Google calendar in the workspace, and the calendar was asking for the same week once per piece of the page, twelve times over for one click. It asks once and everyone on screen waits for that one answer, so a week with six connected colleagues went from seventy odd requests to six.

The Mac Inbox says where each task comes from

2026-09-10

Every row now carries the project it belongs to, in the lanes, in the week, on the board and in the history.

improvement: A row in the Mac Inbox tells you which project it is from. The Inbox gathers work from everywhere you have some, and until now nothing on a row said where it came from, so two tasks with similar names read the same. Each one carries a small pill with the project name and a dot in the colour of the area it sits in. In the week planner, where a day is only so wide, the dot stays and the name is in its tooltip.
fix: The Done column on the Mac board is no longer half off the screen. Every column was drawn a little wider than the width worked out to make the four of them fit, so the last one always ran past the edge and had to be scrolled to. Both the Inbox board and the one inside a project.

Your teammates’ calendars stop looking empty

2026-09-10

Team availability now reads the Google calendar people connected, so a standing afternoon shows up as taken.

fix: A colleague’s meetings show on the team overlay. Until now the calendar only knew about time booked inside UnaTask, so anything living on someone’s connected Google calendar was simply missing, and their week looked wide open when it was full. A recurring meeting made it worse: every week of it was invisible at once.
fix: Planning someone else’s week starts from the truth. The same gap made planning mode the riskiest place to be wrong, because that is where work gets dropped onto a day. It now shows what they already have on, wherever it was booked.
improvement: Empty no longer means free when we could not look. If a connected calendar cannot be read, the person is flagged in the availability list and in the planning banner instead of quietly appearing available.
improvement: Titles stay as private as they were. Anyone sharing busy times without details keeps it that way, on their Google meetings too. You see the hours, never the subject.

The Inbox can be read by where things stand

2026-09-10

A board next to Triage, Planner and Completed, with a column each for to do, in progress, review and done.

feature: Board is the new fourth view of the Inbox. The same tasks you triage by day, laid out by state of play instead: To do, In progress, Review, Done. Drag a card from one column to the next and its status follows, so you can move work along without opening anything.
feature: Done stays in sight for a week. Tick a task on the board and it moves to the Done column rather than disappearing, and untick it there to put it back on your plate. Everything older than that is still in Completed.
improvement: Every card says which project it comes from. The Inbox gathers work from all of them, so each card carries the small coloured pill with the project name.
improvement: All four columns fit the screen. On a laptop the Done column used to sit half off the edge and had to be scrolled to, on the project board too. The columns are a little narrower now and the cards a little roomier inside.

A pasted link stops getting in the way

2026-09-10

Quick capture keeps the address out of the text and hands it back as a chip you can take off.

improvement: Paste a link and the box stays readable. The address leaves the text as soon as it lands and comes back as a small chip underneath, named after the site it points at. Whatever else you copied with it stays where the cursor was, and the link still rides along on the task.
improvement: Take a link back off. Hover the chip and an x appears. Before, once an address was in the box the only way out was deleting it by hand.

Two tags that mean the same thing can become one

2026-09-09

Tag lists go wrong one near miss at a time. Now you get warned before it happens, and you can fix it after.

feature: Merge one tag into another. In Manage tags, every tag can be merged into any other: the entries come with it, and the one you merged away disappears. Deleting a tag never did that, it only took the tag off the entries and left you to file them again.
improvement: A warning before the second one exists. Type a name that is a letter or two away from a tag you already have and you are asked whether you meant that one. Numbers are left alone: SI4.1 is not a misspelling of SI4.0, and a different year is a different thing.
fix: Accented tags keep their letters. A name was cut off at its first accent behind the scenes, so "Prefattibilità" was filed as "prefattibilit". That is the handle that decides whether two names are the same tag, so it also meant two different names could quietly count as one. Accents now come off the letter instead of the letter off the word, and the tags you already have are corrected.

Every knowledge entry has a page of its own

2026-09-09

You can open one, read it, write it properly, and send somebody the link.

feature: Click an entry and it opens. Until now the list cut the text off after four lines and the only way to see the rest was the edit window, which is a strange place to go to read something. Each entry now has its own page, at its own address, so you can also just send it to somebody.
feature: Write like you write everywhere else. The body of an entry uses the same editor as a task description: headings, lists, tables, quotes, code, and images you can paste straight in. Type "/" and pick what you need.
improvement: Nothing to save. Title, text, tags and files all save themselves as you go, with the line at the top telling you when they have.
improvement: A new entry opens where you finish it. Save an answer and you land on its page, which is where the rest of it was going anyway.
improvement: Ask points at the entry, not the shelf. A cited entry now opens itself instead of dropping you on the list to go and find it.

Search the knowledge base by its tags

2026-09-09

Typing the name of a tag used to find nothing at all. Now it finds everything filed under it.

fix: Your tags are part of the search. Searching a tag name came back empty even when entries were filed under it, because only the title and the body were ever looked at. Tags count now, and they count for more than a passing mention in the text, so the entries actually filed under a subject come first.
improvement: The names of your files count too, and what is written inside them. An entry can now be found by the document attached to it, whether you remember its name or a phrase from somewhere in the middle of it.
improvement: Singular and plural find each other. Search now understands that words have forms, so "bandi" finds "bando", while codes and acronyms like SI4.0 still match exactly as written.
improvement: Type a tag name and you are offered the tag. A shortcut appears under the search box that turns what you typed into the filter, for when you want exactly what is filed there and nothing else.
improvement: Two rows of buttons became one. The question, solution and note filter is gone: nobody was choosing between them, and it sat above the tags looking like the same control. Tags are the one way to narrow the list now, and a long list of them folds away until you ask for it.
improvement: Filtering by tag now searches everything. Picking a tag used to sift only what was already on screen. It asks the whole knowledge base, so nothing filed under it can hide.
improvement: Ask reads the tags as well. A question about a word that only lives on a tag no longer comes back with nothing.

A file you attach to the knowledge base stays attached

2026-09-09

Adding a document to a knowledge base entry could look like it worked and leave you with nothing. It cannot any more.

fix: Your file is attached before anything else can go wrong. We used to read the text out of a document on the way in, so Ask could answer from inside it, and only then record the file. If that reading stalled, the file was already uploaded and yet the entry showed nothing, which is what happened to a PDF added four times in a row. Now the attachment is saved first and read afterwards, so the worst that can happen is a document Ask cannot search.
improvement: Reading a document has an end. A file that refuses to give up its text now gives up after twenty seconds and says so on its own row, instead of leaving a spinner running for as long as you keep the entry open.
improvement: Every file tells you where it is. While we read one you see it happening, and when we are done the row says whether Ask can search inside it. Nothing is hidden behind a single busy message any more.
fix: When something does go wrong, you get the reason. Uploads, links and deletions used to fail with a flat "try again". They now say what actually happened, and if a new entry could not take some of your files, the message names them.
improvement: One file that will not upload no longer takes the rest with it. Attaching several at once to a brand new entry keeps going through the list instead of stopping at the first refusal.