Invite anyone to the call, even if they’re not on your team
Plenty of meetings include people outside your workspace: a client, a freelancer, a candidate. Add them by email when you create the event, and they get a proper invite.
The UnaTask team, Building UnaTask. Jun 23, 2026. 4 min read.
Priyanka sets up a kickoff call in UnaTask, picks the time, adds her two teammates, and then hits the wall every tool eventually puts in front of you: the client isn’t in the workspace. Neither is the freelancer doing the design. So she creates the event for her team here, then opens a different calendar to invite the outside people, and now the meeting lives in two places that don’t quite agree.
A lot of meetings are mixed company. Your team is in the room, sure, but so is a client, a candidate, a contractor, a partner, people who will never have a login to your workspace and shouldn’t need one. When a tool can only invite its own members, it forces you to split every external meeting across two systems, double the setup and double the chance someone gets the wrong time or no invite at all.
Add a guest by email, full stop
When you create an event or a call, add guests by email right there, teammates and outsiders alike. The people outside your workspace get a proper email invitation to the event, with the details and the time, so everyone who needs to be in the room gets asked from the same place, in the same motion.
- Add anyone by email when you create an event, no workspace account required.
- Outside guests receive a real invitation email with the event details.
- One event, one source of truth, instead of the same meeting set up twice.
- Mix internal and external attendees on the same call without leaving the tool.
The quiet win is that there’s only ever one version of the meeting. When you invite outsiders from a second calendar, you create two records that drift, different times after a reschedule, someone missing from one list. Inviting everyone from a single event means the meeting has one home, and a change to it reaches everyone, member or guest, the same way.
Now Priyanka’s kickoff is one event. She adds her teammates and types the client’s and the freelancer’s emails into the same guest field, and they all get invited from the same place. No second calendar, no two slightly different versions of the same call, no outside collaborator left off because the tool only spoke to its own members.
The people in a meeting rarely all share your tools. An event worth setting up should be able to invite anyone, by the one address everybody already has.