Round robin scheduling, without the spreadsheet
One booking link for the whole team, and each new meeting goes to whoever is free, in the share you set. Here is how round robin scheduling works in UnaTask, and when to reach for it.
The UnaTask team, Building UnaTask. Jul 8, 2026. 4 min read.
Your team put one link in the email footer. Book a demo. It works, in the sense that demos get booked. It also means every demo lands on the same calendar, because that link points at one person, and that person is now booked out two weeks while three colleagues who could have taken the call sit with an open afternoon.
So the fix becomes a chore. Someone glances at who is quiet this week, forwards the lead, waits for a reply, forwards it again. The link that was supposed to save time turned into a small dispatch desk run by a human, and the human is tired of it.
A round robin link is the version where the link does the dispatching. You share one address, and each booking is handed to a person in the group on its own.
How the hand off works
You pick who is in the pool, and you give each person a share, a simple percentage. When someone books, the link looks at who is actually free for that time and gives the meeting to whoever is furthest behind their share. Over a week the demos spread the way you asked: an even split if everyone is at the same number, a heavier load on the people you weighted up, a lighter one on the people you weighted down.
A time stays bookable as long as at least one person in the pool is free for it, so the link almost never looks empty. The soonest open slot is tomorrow morning with whoever happens to have the gap, not a fortnight out because one calendar was full.
- Set a share per person, and change it whenever the load shifts.
- Drop a share to zero to rest someone without taking them out of the group.
- A reschedule stays with the same host, so your guest keeps the person they were going to meet.
- You need at least two people for it to rotate.
The link is the router. Fairness is just a number you set.
When to reach for it
Round robin is for the meeting that any one of several people can run: the sales demo, the support call, the intro chat, the interview screen. Anywhere the job is get this in front of a human soon, and it matters less which human, this is the setting that keeps the wait short and the load even.
The same book a demo link goes in the same footer. Nothing changes for the person clicking it. Behind it, the meetings fan out across the team on their own, and the quiet dispatch desk that used to be a person is just the link doing its job. Open a booking link, set it to round robin, add your people, and give each a share.