Akiflow vs Sunsama: which one fits your team?
Both of these ask you to sit down and decide what today contains, which is the habit that actually works. They differ in how much ceremony they put around it.
It turns on whether you want a guided ritual or a fast keyboard surface, and whether anybody else needs to see the result.
Pick Akiflow if
you are happy with the task manager you already pay for and only want a sharp planning layer on top of it. Where it stops: it assumes a stack underneath it, and it is single player.
Pick Sunsama if
the morning ritual is the thing that keeps you honest, and you plan on your own. Where it stops: it is single player, and it pulls tasks in rather than holding them.
What it costs
For a team of 5, billed yearly: Akiflow is about $1140 a year, Sunsama is about $1200 a year, and UnaTask is €480 plus VAT. Between the two of them Akiflow is $60 a year cheaper at that size.
Akiflow: Around $19 per month billed annually, up to $34 monthly. No free plan. Sunsama: Around $20 per month billed annually, up to $25 monthly. No free plan.
Where they part company
Akiflow does more on 3 of them
- booking links
- turning email and chat into tasks
- rules that fire on their own
Sunsama does more on 1 of them
- being useful before you configure it
Side by side
| What it does | Akiflow | Sunsama | UnaTask |
|---|---|---|---|
| Time blocking on a calendar | Core | Core | Core |
| A plan for today and this week | Core | Core | Core |
| Two way calendar sync | Yes | Yes | Yes |
| It is the task manager itself | Partly. Designed to layer on the tools you already use. | Partly. Tasks are mostly pulled in from the tools you already run. | Core |
| Dependencies and a timeline | No | No | Yes. Dependencies with a timeline that shows what is waiting on what. |
| See who has room | No | No. Built for individuals. There is no shared team picture. | Core |
| Booking links | Yes | No | Yes |
| Meetings become tasks | No | No | Yes |
| Email and chat become tasks | Core. Pulling work in from other tools is the thing it is best at. | Yes | Yes |
| Pull requests linked to work | No | No | Yes |
| Docs and wiki inside | No | No | Partly. Docs live on a project, they are not a wiki you would run a company from. |
| Portfolio or agile reporting | No | No | Partly. Team workload and project progress, not portfolios that roll up to a board. |
| Rules that fire on their own | Partly | No | Yes |
| AI that does the work, not just the scheduling | No | No | Yes. AI teammates you assign a task to. The work comes back on the task for review. |
| Useful before you configure it | Yes | Core | Core |
| A free plan | No | No | Yes |
What should not decide it
They answer the same on 12: time blocking on a calendar, having a plan for today, two way calendar sync, being the place the tasks actually live, dependencies and a timeline, showing who has room, turning meetings into tasks, linking pull requests to the work, docs and a wiki inside, portfolio and agile reporting, AI that does the work rather than the scheduling and having a free plan.
And where UnaTask sits
UnaTask keeps the deliberate part and makes it something a team can read. The plan is still yours, it is just no longer invisible to everyone else.
It does more than both of them on being the place the tasks actually live, dependencies and a timeline, showing who has room, turning meetings into tasks, linking pull requests to the work, docs and a wiki inside, portfolio and agile reporting, rules that fire on their own, AI that does the work rather than the scheduling and having a free plan.
Common questions
Akiflow vs Sunsama: which should I pick?
Pick Akiflow if you are happy with the task manager you already pay for and only want a sharp planning layer on top of it. Pick Sunsama if the morning ritual is the thing that keeps you honest, and you plan on your own.
What is the biggest difference between Akiflow and Sunsama?
The clearest gap is booking links, where Akiflow does more than Sunsama. Underneath that, Akiflow is a place to decide, on purpose, what today actually contains, and Sunsama is a place to decide, on purpose, what today actually contains.
Is Akiflow or Sunsama cheaper?
For a team of 5, billed yearly: Akiflow is about $1140 a year, Sunsama is about $1200 a year, and UnaTask is €480 plus VAT. Between the two of them Akiflow is $60 a year cheaper at that size.
What do Akiflow and Sunsama have in common?
They answer the same on 12 of our 16 axes, among them time blocking on a calendar, having a plan for today and two way calendar sync. Those are the things that should not decide it for you.
Where does UnaTask fit against Akiflow and Sunsama?
UnaTask does more than both on being the place the tasks actually live, dependencies and a timeline and showing who has room. It is free on your own and €10 per seat for a team, with every feature included. Where it does less: it is not an issue tracker with sprints and burndown, and it is not a documentation workspace.
Details checked June 2026.