Akiflow vs Todoist: which one fits your team?
A planner turns a pile into a day. A tracker holds the pile. The tracker is easier to adopt and the planner is the one that changes how the week feels.
It turns on whether your problem is that you lose things, or that you never get to them.
Pick Akiflow if
you are happy with the task manager you already pay for and only want a sharp planning layer on top of it. Where it stops: it assumes a stack underneath it, and it is single player.
Pick Todoist if
you want the quickest personal list in existence and you mostly work alone. Where it stops: a list is not a plan, and there is no time blocking.
What it costs
For a team of 5, billed yearly: Akiflow is about $1140 a year, Todoist is about $480 a year, and UnaTask is €480 plus VAT. Between the two of them Todoist is $660 a year cheaper at that size.
Akiflow: Around $19 per month billed annually, up to $34 monthly. No free plan. Todoist: Generous free tier. Pro around $5, Business around $8 per user per month.
Where they part company
Akiflow does more on 5 of them
- time blocking on a calendar
- having a plan for today
- booking links
- two way calendar sync
- turning email and chat into tasks
Todoist does more on 5 of them
- being the place the tasks actually live
- having a free plan
- showing who has room
- portfolio and agile reporting
- being useful before you configure it
Side by side
| What it does | Akiflow | Todoist | UnaTask |
|---|---|---|---|
| Time blocking on a calendar | Core | No | Core |
| A plan for today and this week | Core | Partly. A today list, ordered by due date, not a day laid out against hours. | Core |
| Two way calendar sync | Yes | Partly. A calendar view and limited sync, not a calendar you plan on. | Yes |
| It is the task manager itself | Partly. Designed to layer on the tools you already use. | Core | Core |
| Dependencies and a timeline | No | No | Yes. Dependencies with a timeline that shows what is waiting on what. |
| See who has room | No | Partly | Core |
| Booking links | Yes | No | Yes |
| Meetings become tasks | No | No | Yes |
| Email and chat become tasks | Core. Pulling work in from other tools is the thing it is best at. | Yes | Yes |
| Pull requests linked to work | No | No | Yes |
| Docs and wiki inside | No | No | Partly. Docs live on a project, they are not a wiki you would run a company from. |
| Portfolio or agile reporting | No | Partly | Partly. Team workload and project progress, not portfolios that roll up to a board. |
| Rules that fire on their own | Partly | Partly | Yes |
| AI that does the work, not just the scheduling | No | No | Yes. AI teammates you assign a task to. The work comes back on the task for review. |
| Useful before you configure it | Yes | Core | Core |
| A free plan | No | Yes | Yes |
What should not decide it
They answer the same on 6: dependencies and a timeline, turning meetings into tasks, linking pull requests to the work, docs and a wiki inside, rules that fire on their own and AI that does the work rather than the scheduling.
And where UnaTask sits
UnaTask is both ends: the pile lives here, and it gets dragged onto real hours here, for everyone and not just you.
It does more than both of them on dependencies and a timeline, showing who has room, turning meetings into tasks, linking pull requests to the work, docs and a wiki inside, rules that fire on their own and AI that does the work rather than the scheduling.
Common questions
Akiflow vs Todoist: which should I pick?
Pick Akiflow if you are happy with the task manager you already pay for and only want a sharp planning layer on top of it. Pick Todoist if you want the quickest personal list in existence and you mostly work alone.
What is the biggest difference between Akiflow and Todoist?
The clearest gap is time blocking on a calendar, where Akiflow does more than Todoist. Underneath that, Akiflow is a place to decide, on purpose, what today actually contains, and Todoist is a list or a board that everybody understands without being taught.
Is Akiflow or Todoist cheaper?
For a team of 5, billed yearly: Akiflow is about $1140 a year, Todoist is about $480 a year, and UnaTask is €480 plus VAT. Between the two of them Todoist is $660 a year cheaper at that size.
What do Akiflow and Todoist have in common?
They answer the same on 6 of our 16 axes, among them dependencies and a timeline, turning meetings into tasks and linking pull requests to the work. Those are the things that should not decide it for you.
Where does UnaTask fit against Akiflow and Todoist?
UnaTask does more than both on dependencies and a timeline, showing who has room and turning meetings into tasks. It is free on your own and €10 per seat for a team, with every feature included. Where it does less: it is not an issue tracker with sprints and burndown, and it is not a documentation workspace.
Details checked June 2026.