Asana vs Todoist: which one fits your team?
One is loved because it never makes anybody feel stupid. The other is bought because somebody needs a dashboard. Teams migrate from the first to the second and quietly miss the first.
It turns on whether the reporting is worth the weight, which depends entirely on who is asking for it.
Pick Asana if
your company runs many teams and somebody above them needs the view from above. Where it stops: it tracks status, it does not lay out your hours.
Pick Todoist if
you want the quickest personal list in existence and you mostly work alone. Where it stops: a list is not a plan, and there is no time blocking.
What it costs
For a team of 5, billed yearly: Asana is about $659.40 a year, Todoist is about $480 a year, and UnaTask is €480 plus VAT. Between the two of them Todoist is $179.40 a year cheaper at that size.
Asana: Free up to 2 users. $10.99 Starter and $24.99 Advanced per user per month billed annually. Todoist: Generous free tier. Pro around $5, Business around $8 per user per month.
Where they part company
Asana does more on 8 of them
- dependencies and a timeline
- portfolio and agile reporting
- rules that fire on their own
- showing who has room
- turning meetings into tasks
- linking pull requests to the work
- docs and a wiki inside
- AI that does the work rather than the scheduling
Todoist does more on 1 of them
- being useful before you configure it
Side by side
| What it does | Asana | Todoist | UnaTask |
|---|---|---|---|
| Time blocking on a calendar | No | No | Core |
| A plan for today and this week | Partly. A My Tasks list sorted by due date, not a day against real hours. | Partly. A today list, ordered by due date, not a day laid out against hours. | Core |
| Two way calendar sync | Partly. A calendar view of due dates, and one way feeds out. | Partly. A calendar view and limited sync, not a calendar you plan on. | Yes |
| It is the task manager itself | Core | Core | Core |
| Dependencies and a timeline | Yes | No | Yes. Dependencies with a timeline that shows what is waiting on what. |
| See who has room | Yes | Partly | Core |
| Booking links | No | No | Yes |
| Meetings become tasks | Partly | No | Yes |
| Email and chat become tasks | Yes | Yes | Yes |
| Pull requests linked to work | Partly | No | Yes |
| Docs and wiki inside | Partly | No | Partly. Docs live on a project, they are not a wiki you would run a company from. |
| Portfolio or agile reporting | Core. Portfolios and goals that roll up, which is the reason people buy it. | Partly | Partly. Team workload and project progress, not portfolios that roll up to a board. |
| Rules that fire on their own | Core | Partly | Yes |
| AI that does the work, not just the scheduling | Partly | No | Yes. AI teammates you assign a task to. The work comes back on the task for review. |
| Useful before you configure it | Partly | Core | Core |
| A free plan | Yes | Yes | Yes |
What should not decide it
They answer the same on 7: time blocking on a calendar, having a plan for today, two way calendar sync, being the place the tasks actually live, booking links, turning email and chat into tasks and having a free plan.
And where UnaTask sits
UnaTask keeps the small surface and answers the question the board never could: not what state is it in, but when is it happening.
It does more than both of them on time blocking on a calendar, having a plan for today, two way calendar sync, showing who has room, booking links, turning meetings into tasks, linking pull requests to the work and AI that does the work rather than the scheduling.
Common questions
Asana vs Todoist: which should I pick?
Pick Asana if your company runs many teams and somebody above them needs the view from above. Pick Todoist if you want the quickest personal list in existence and you mostly work alone.
What is the biggest difference between Asana and Todoist?
The clearest gap is dependencies and a timeline, where Asana does more than Todoist. Underneath that, Asana is a configurable platform several departments can shape to their own process, and Todoist is a list or a board that everybody understands without being taught.
Is Asana or Todoist cheaper?
For a team of 5, billed yearly: Asana is about $659.40 a year, Todoist is about $480 a year, and UnaTask is €480 plus VAT. Between the two of them Todoist is $179.40 a year cheaper at that size.
What do Asana and Todoist have in common?
They answer the same on 7 of our 16 axes, among them time blocking on a calendar, having a plan for today and two way calendar sync. Those are the things that should not decide it for you.
Where does UnaTask fit against Asana and Todoist?
UnaTask does more than both on time blocking on a calendar, having a plan for today and two way calendar sync. It is free on your own and €10 per seat for a team, with every feature included. Where it does less: it is not an issue tracker with sprints and burndown, and it is not a documentation workspace.
Details checked 2 August 2026 and June 2026.