A Notion alternative for founders
Nobody schedules the work that builds the company. Everybody schedules the meetings, and the meetings win by default.
Why founders use Notion
Everything already lives there, from the pitch to the roadmap, and it costs almost nothing.
Where it stops
It records intentions perfectly and defends no hours at all.
The week founders actually have
Investors, hiring, two customer calls that could not move, and the thing you actually needed to do, which has now been postponed for eleven days. The calendar is full and the company did not move, and there is no artefact anywhere that shows why.
An empty calendar slot is an invitation
Anything not written down as time gets taken by somebody with a meeting request, and the important work is never written down as time.
In UnaTask: Block it first. A block is a defence as well as a plan.
You cannot see where the week went
At the end of the week you know it was full. You do not know what it was full of, so nothing changes next week.
In UnaTask: The blocks you placed are the record. The week is reviewable rather than a feeling.
Handing work over means knowing who is free
Delegation stalls because checking somebody’s capacity costs a message and a wait, so you keep it instead.
In UnaTask: Team availability, so handing something over is a two second decision.
The same thing gets postponed forever and nobody notices
Moving a task costs nothing and leaves no trace, so it moves indefinitely.
In UnaTask: A reschedule counter says how many times it has moved, which is usually the moment it either gets done or gets dropped honestly.
On the things founders asked about
| What it does | Notion | UnaTask |
|---|---|---|
| Time blocking on a calendar | No | Core |
| See who has room | Partly | Core |
| A free plan | Yes | Yes |
What it costs
For a team of 5, billed yearly, Notion is about €570 a year and UnaTask is €480 plus VAT. That is €90 a year more at the same size.
Notion: Free plan. €9.50 Plus and €19.50 Business per member per month, with AI credits on top.
Common questions
Why do founders use Notion?
Everything already lives there, from the pitch to the roadmap, and it costs almost nothing.
Where does Notion stop working for founders?
It records intentions perfectly and defends no hours at all.
Should we leave Notion?
Not necessarily, and we would rather say so. Keep Notion if the thing you need is a place to write, document and think out loud together. Move if the missing piece is the week itself: hours on a calendar, for everyone, before the work is promised.
Is it free for me on my own?
Yes, with everything unlocked. Team starts when you bring somebody in.
Does it connect to my Google Calendar?
Yes, two way, and it supports more than one account, which matters if you are running personal and company calendars.
Notion details checked 2 August 2026.