A Reclaim.ai alternative for coaches and therapists
Every session you take is an hour, and every hour you give away without thinking about it is one you will want back on Thursday.
Why coaches and therapists use Reclaim.ai
It has booking and it defends time, which is close to the right pair of features.
Where it stops
It sits on top of a task manager you still have to choose and pay for.
The week coaches and therapists actually have
Sessions at times that suited whoever booked first, notes to write between them that never quite fit, and a stretch of admin that happens after the last client because it never got a slot. The practice runs on a calendar and the calendar is filled by other people.
Booking is negotiated by email, every time
Finding a time costs several messages, and the messages come out of the same day the session was going to be in.
In UnaTask: A booking link that offers only the hours you chose to offer.
The gap between sessions is not free time
Notes, preparation and the breath before the next person are all real and all invisible, so they get booked over.
In UnaTask: Block them. A booking link will not offer an hour you have already spent.
Notes and follow ups live in a different place from the schedule
The session is on a calendar, the notes are in a document, and the follow up is in your head.
In UnaTask: The session, the notes and what comes next on the same object.
The business side never gets a slot
Invoicing, marketing and the website all wait for a gap that a client will take first.
In UnaTask: Give it a block and let the reschedule counter tell you the truth about how often you move it.
On the things coaches and therapists asked about
| What it does | Reclaim.ai | UnaTask |
|---|---|---|
| Time blocking on a calendar | Yes. Blocks are placed automatically around your meetings. | Core |
| See who has room | Partly | Core |
| Booking links | Yes | Yes |
| A free plan | Yes | Yes |
What it costs
For a team of 5, billed yearly, Reclaim.ai is about $480 a year and UnaTask is €480 plus VAT. The two are quoted in different currencies, so we have not subtracted one from the other.
Reclaim.ai: A generous free tier, then roughly $8 to $15 per user per month.
Common questions
Why do coaches and therapists use Reclaim.ai?
It has booking and it defends time, which is close to the right pair of features.
Where does Reclaim.ai stop working for coaches and therapists?
It sits on top of a task manager you still have to choose and pay for.
Should we leave Reclaim.ai?
Not necessarily, and we would rather say so. Keep Reclaim.ai if your task system is settled and the only thing missing is somebody guarding the gaps between your meetings. Move if the missing piece is the week itself: hours on a calendar, for everyone, before the work is promised.
Can clients book without seeing my other appointments?
Yes. They see offered slots only, never your calendar, and blocked time is never offered.
Is it free for a solo practice?
Yes, with every feature, including booking links. You pay only when somebody joins you.
Reclaim.ai details checked June 2026.