A Todoist alternative for freelancers
Nobody is going to notice that you overcommitted except you, and you will notice on Sunday night.
Why freelancers use Todoist
It is the best pure list there is and the free tier is generous. Most freelancers start here and many should.
Where it stops
It will never tell you the week is full, because it has no concept of the week being a size.
The week freelancers actually have
Three clients who each assume they are the whole job, an invoice to chase, and a piece of your own marketing that has been moved for six weeks. The list is accurate. The list is also nine days long and the week is five.
The list is longer than the week and nothing says so
A to do app will happily hold nine days of work in a five day week and never mention it. That is the entire failure.
In UnaTask: Drag work onto real hours. When the hours run out, they run out on screen, on Monday.
Your own work always loses
Client work has a deadline and a person attached. Your website does not, so it moves, every week, forever.
In UnaTask: A block is a commitment even when the client is you, and the reschedule counter is honest about how many times you have moved it.
Admin arrives as messages and stays as messages
An email is a task pretending to be a message. It sits in the inbox because moving it costs retyping.
In UnaTask: Turn an email or a Slack message into a task without retyping it.
Paying for a planning tool before you have income
Most of the good planners in this category start at twenty dollars a month and have no free plan at all.
In UnaTask: Free on your own with every feature and no card. The bill starts when somebody joins you.
On the things freelancers asked about
| What it does | Todoist | UnaTask |
|---|---|---|
| Time blocking on a calendar | No | Core |
| See who has room | Partly | Core |
| Email and chat become tasks | Yes | Yes |
| A free plan | Yes | Yes |
What it costs
For a team of 5, billed yearly, Todoist is about $480 a year and UnaTask is €480 plus VAT. The two are quoted in different currencies, so we have not subtracted one from the other.
Todoist: Generous free tier. Pro around $5, Business around $8 per user per month.
Common questions
Why do freelancers use Todoist?
It is the best pure list there is and the free tier is generous. Most freelancers start here and many should.
Where does Todoist stop working for freelancers?
It will never tell you the week is full, because it has no concept of the week being a size.
Should we leave Todoist?
Not necessarily, and we would rather say so. Keep Todoist if you want the quickest personal list in existence and you mostly work alone. Move if the missing piece is the week itself: hours on a calendar, for everyone, before the work is promised.
What is actually free?
Everything, while you are on your own. Not a trial and not a reduced version: time blocking, calendar sync, booking links, templates and the rest. Working with other people is what costs.
What happens if I bring somebody in later?
That is when Team starts, at €10 per seat per month, with a 14 day trial. Nothing you built moves or breaks.
Todoist details checked June 2026.