A Todoist alternative for sales teams
Deals are not lost in the call. They are lost in the four days after it, when the follow up was a note in a CRM and never an hour in a week.
Why sales teams use Todoist
Fast capture between calls is exactly what it is best at, and it costs nearly nothing.
Where it stops
The list grows faster than the week and never says so.
The week sales teams actually have
A calendar dense with calls, a pipeline full of next steps that all say follow up, and a two hour gap on Wednesday that is the only time this week anything considered could get written. Prospecting keeps getting the leftovers.
A next step in the CRM is not time in the week
The pipeline records the intention. The intention has no hour attached, so it competes with everything else and usually loses.
In UnaTask: A follow up becomes a block on a real day, which is what makes it happen.
Booking a call costs a thread
Availability negotiated over email is the tax on every deal, paid several times.
In UnaTask: A booking link that offers only the slots you want to give and knows about your focus time.
The call said things nobody wrote down
Three commitments were made on a call and two of them were remembered.
In UnaTask: A notetaker turns the call into assigned tasks, so what you promised is a task rather than a memory.
Prospecting is the first thing to be eaten
It is important and never urgent, so it gets whatever is left, which is nothing.
In UnaTask: Block it before the week fills, and see it get moved when it does.
On the things sales teams asked about
| What it does | Todoist | UnaTask |
|---|---|---|
| Time blocking on a calendar | No | Core |
| See who has room | Partly | Core |
| Booking links | No | Yes |
| Meetings become tasks | No | Yes |
| A free plan | Yes | Yes |
What it costs
For a team of 5, billed yearly, Todoist is about $480 a year and UnaTask is €480 plus VAT. The two are quoted in different currencies, so we have not subtracted one from the other.
Todoist: Generous free tier. Pro around $5, Business around $8 per user per month.
Common questions
Why do sales teams use Todoist?
Fast capture between calls is exactly what it is best at, and it costs nearly nothing.
Where does Todoist stop working for sales teams?
The list grows faster than the week and never says so.
Should we leave Todoist?
Not necessarily, and we would rather say so. Keep Todoist if you want the quickest personal list in existence and you mostly work alone. Move if the missing piece is the week itself: hours on a calendar, for everyone, before the work is promised.
Does it replace our CRM?
No. The CRM owns the pipeline. UnaTask owns the week, and the follow ups the pipeline generates.
Can prospects book without seeing my calendar?
Yes. They see offered slots only, and your focus blocks are not among them.
Todoist details checked June 2026.