A Trello alternative for nonprofits
The constraint is not process. It is that six people are doing the work of fifteen and nobody has a spare week to roll out software.
Why nonprofits use Trello
Free, immediately understood, and volunteers can be shown a board without training. It is often the right first answer.
Where it stops
It never says the week is full, which for a team already at capacity is the only fact that matters.
The week nonprofits actually have
A grant deadline that cannot move, an event in three weeks, volunteers who are available on particular evenings and not others, and a staff of four wearing every hat there is. The work is not complicated. The capacity is brutal, and nothing currently shows it.
Capacity is the whole problem and nothing shows it
Everybody is already full. Taking on one more thing is a decision made without any picture of what it displaces.
In UnaTask: Hours on a calendar, for everyone, so the tradeoff is visible when it is still a choice.
Volunteers are available at specific times, not in general
A person who can help on Tuesday evenings is not the same as a person on the team, and most tools only model the second.
In UnaTask: Availability on the calendar, so the help is planned into the hours it actually exists in.
Nobody can afford a rollout
The tools that would answer this need somebody to configure them, and that somebody is also running the grant application.
In UnaTask: Useful on day one, with nothing to build first.
The annual things are rebuilt from memory every year
The gala, the report, the renewal. Same steps, twelve months apart, reconstructed each time.
In UnaTask: A template that keeps the steps and the owners from last time.
On the things nonprofits asked about
| What it does | Trello | UnaTask |
|---|---|---|
| Time blocking on a calendar | No | Core |
| See who has room | Partly | Core |
| Useful before you configure it | Core | Core |
| A free plan | Yes | Yes |
What it costs
For a team of 5, billed yearly, Trello is about $300 a year and UnaTask is €480 plus VAT. The two are quoted in different currencies, so we have not subtracted one from the other.
Trello: Free up to 10 collaborators. $5 Standard and $10 Premium per user per month billed annually.
Common questions
Why do nonprofits use Trello?
Free, immediately understood, and volunteers can be shown a board without training. It is often the right first answer.
Where does Trello stop working for nonprofits?
It never says the week is full, which for a team already at capacity is the only fact that matters.
Should we leave Trello?
Not necessarily, and we would rather say so. Keep Trello if you want a board everyone gets instantly, for free, and tracking state is all you need. Move if the missing piece is the week itself: hours on a calendar, for everyone, before the work is promised.
What does it cost?
€10 per seat per month, or €8 per seat billed yearly, plus VAT, with every feature included. One person working alone is free.
Can volunteers be added for a short time?
Yes. Seats can be added and removed, and the bill follows.
Trello details checked 2 August 2026.