One tool for a small team
You do not have a process problem yet. You have a nobody knows what anybody is doing today problem, and those need different tools.
What the week actually looks like
Six people wearing eleven roles, priorities that changed on Tuesday because a customer said something, and a set of tools that arrived one at a time and now need somebody to keep in sync. The thing that hurts is not tracking. It is that half the week evaporates into work nobody planned.
Where it goes wrong, and what answers it
You are running four tools and syncing them by hand
A tracker, a doc, a chat and a calendar, and a person who quietly spends an hour a week copying between them.
In UnaTask: Tasks, projects, dependencies, calendar, meetings and booking in one place, at one price with nothing held back in a tier above.
Priorities change and the plan does not
A customer conversation on Tuesday makes half of Wednesday wrong, and there is nowhere to see what got displaced.
In UnaTask: Move a block and see what it pushed. The plan is a thing you can rearrange rather than a list you rewrite.
Nobody wants to administer software
The tools that would answer this are platforms, and a platform is a rollout, and nobody at a six person company has a rollout in them.
In UnaTask: Useful on the first day, before anybody configures anything.
The founder is the bottleneck and it is invisible
Everything routes through one or two people and nobody can see how loaded they already are before adding to it.
In UnaTask: Team availability, so handing something over is a decision made with the week in front of you.
What startups usually weigh this against
Notion
Almost every startup starts here, correctly. The specs, the wiki and a task database in one place for very little money.
The task database is something you built and now maintain, and it has no opinion about whether Thursday is full.
Notion alternative for startups
Linear
If you are shipping software, Linear is a joy and the whole team will happily live in it.
It is engineering shaped. The moment sales, support or design is on the critical path, half the company is outside the tool, and there is no calendar in it for anybody.
Linear alternative for startups
ClickUp
It genuinely does everything, and the free plan is generous enough to run a small company on.
Doing everything means configuring everything first, which is a project you cannot afford at six people.
ClickUp alternative for startups
Trello
Free, instant and nobody has to be trained. For the first ten people it is often the right answer.
It holds state and never hours, so the week it stops working is the week somebody first says we are all underwater.
Trello alternative for startups
Common questions
How long before it is useful?
The same day. There is nothing to configure before it works, which is deliberate: a tool that needs a rollout is a tool a small team never finishes adopting.
What does it cost as we grow?
€10 per seat per month, or €8 billed yearly, plus VAT. One price, every feature. There is no tier above you holding the part you will eventually want.
Can we start free?
A founder on their own is free with everything unlocked. Team starts when the second person joins, with a 14 day trial.