A Notion alternative for startups
You do not have a process problem yet. You have a nobody knows what anybody is doing today problem, and those need different tools.
Why startups use Notion
Almost every startup starts here, correctly. The specs, the wiki and a task database in one place for very little money.
Where it stops
The task database is something you built and now maintain, and it has no opinion about whether Thursday is full.
The week startups actually have
Six people wearing eleven roles, priorities that changed on Tuesday because a customer said something, and a set of tools that arrived one at a time and now need somebody to keep in sync. The thing that hurts is not tracking. It is that half the week evaporates into work nobody planned.
You are running four tools and syncing them by hand
A tracker, a doc, a chat and a calendar, and a person who quietly spends an hour a week copying between them.
In UnaTask: Tasks, projects, dependencies, calendar, meetings and booking in one place, at one price with nothing held back in a tier above.
Priorities change and the plan does not
A customer conversation on Tuesday makes half of Wednesday wrong, and there is nowhere to see what got displaced.
In UnaTask: Move a block and see what it pushed. The plan is a thing you can rearrange rather than a list you rewrite.
Nobody wants to administer software
The tools that would answer this are platforms, and a platform is a rollout, and nobody at a six person company has a rollout in them.
In UnaTask: Useful on the first day, before anybody configures anything.
The founder is the bottleneck and it is invisible
Everything routes through one or two people and nobody can see how loaded they already are before adding to it.
In UnaTask: Team availability, so handing something over is a decision made with the week in front of you.
On the things startups asked about
| What it does | Notion | UnaTask |
|---|---|---|
| Time blocking on a calendar | No | Core |
| See who has room | Partly | Core |
| A free plan | Yes | Yes |
What it costs
For a team of 5, billed yearly, Notion is about €570 a year and UnaTask is €480 plus VAT. That is €90 a year more at the same size.
Notion: Free plan. €9.50 Plus and €19.50 Business per member per month, with AI credits on top.
Common questions
Why do startups use Notion?
Almost every startup starts here, correctly. The specs, the wiki and a task database in one place for very little money.
Where does Notion stop working for startups?
The task database is something you built and now maintain, and it has no opinion about whether Thursday is full.
Should we leave Notion?
Not necessarily, and we would rather say so. Keep Notion if the thing you need is a place to write, document and think out loud together. Move if the missing piece is the week itself: hours on a calendar, for everyone, before the work is promised.
How long before it is useful?
The same day. There is nothing to configure before it works, which is deliberate: a tool that needs a rollout is a tool a small team never finishes adopting.
What does it cost as we grow?
€10 per seat per month, or €8 billed yearly, plus VAT. One price, every feature. There is no tier above you holding the part you will eventually want.
Notion details checked 2 August 2026.