ClickUp vs Todoist: which one fits your team?
One is loved because it never makes anybody feel stupid. The other is bought because somebody needs a dashboard. Teams migrate from the first to the second and quietly miss the first.
It turns on whether the reporting is worth the weight, which depends entirely on who is asking for it.
Pick ClickUp if
somebody on the team enjoys building the system and you want it bent into the exact shape of your process. Where it stops: it is useful after you configure it, which is a project of its own.
Pick Todoist if
you want the quickest personal list in existence and you mostly work alone. Where it stops: a list is not a plan, and there is no time blocking.
What it costs
For a team of 5, billed yearly: ClickUp is about $420 a year, Todoist is about $480 a year, and UnaTask is €480 plus VAT. Between the two of them ClickUp is $60 a year cheaper at that size.
ClickUp: Free plan. $7 Unlimited and $12 Business per user per month billed yearly, plus around $9 per user for Brain AI. Todoist: Generous free tier. Pro around $5, Business around $8 per user per month.
Where they part company
ClickUp does more on 10 of them
- dependencies and a timeline
- linking pull requests to the work
- docs and a wiki inside
- portfolio and agile reporting
- rules that fire on their own
- time blocking on a calendar
- two way calendar sync
- showing who has room
- turning meetings into tasks
- AI that does the work rather than the scheduling
Todoist does more on 1 of them
- being useful before you configure it
Side by side
| What it does | ClickUp | Todoist | UnaTask |
|---|---|---|---|
| Time blocking on a calendar | Partly. There is a calendar view and time estimates, but placing your week is not what it is for. | No | Core |
| A plan for today and this week | Partly | Partly. A today list, ordered by due date, not a day laid out against hours. | Core |
| Two way calendar sync | Yes | Partly. A calendar view and limited sync, not a calendar you plan on. | Yes |
| It is the task manager itself | Core | Core | Core |
| Dependencies and a timeline | Yes | No | Yes. Dependencies with a timeline that shows what is waiting on what. |
| See who has room | Yes | Partly | Core |
| Booking links | No | No | Yes |
| Meetings become tasks | Partly | No | Yes |
| Email and chat become tasks | Yes | Yes | Yes |
| Pull requests linked to work | Yes | No | Yes |
| Docs and wiki inside | Yes | No | Partly. Docs live on a project, they are not a wiki you would run a company from. |
| Portfolio or agile reporting | Core | Partly | Partly. Team workload and project progress, not portfolios that roll up to a board. |
| Rules that fire on their own | Core | Partly | Yes |
| AI that does the work, not just the scheduling | Partly. Brain is a separate line on the bill. | No | Yes. AI teammates you assign a task to. The work comes back on the task for review. |
| Useful before you configure it | No. The power is real and it arrives after the configuration, not before. | Core | Core |
| A free plan | Yes | Yes | Yes |
What should not decide it
They answer the same on 5: having a plan for today, being the place the tasks actually live, booking links, turning email and chat into tasks and having a free plan.
And where UnaTask sits
UnaTask keeps the small surface and answers the question the board never could: not what state is it in, but when is it happening.
It does more than both of them on time blocking on a calendar, having a plan for today, showing who has room, booking links, turning meetings into tasks and AI that does the work rather than the scheduling.
Common questions
ClickUp vs Todoist: which should I pick?
Pick ClickUp if somebody on the team enjoys building the system and you want it bent into the exact shape of your process. Pick Todoist if you want the quickest personal list in existence and you mostly work alone.
What is the biggest difference between ClickUp and Todoist?
The clearest gap is being useful before you configure it, where Todoist does more than ClickUp. Underneath that, ClickUp is a configurable platform several departments can shape to their own process, and Todoist is a list or a board that everybody understands without being taught.
Is ClickUp or Todoist cheaper?
For a team of 5, billed yearly: ClickUp is about $420 a year, Todoist is about $480 a year, and UnaTask is €480 plus VAT. Between the two of them ClickUp is $60 a year cheaper at that size.
What do ClickUp and Todoist have in common?
They answer the same on 5 of our 16 axes, among them having a plan for today, being the place the tasks actually live and booking links. Those are the things that should not decide it for you.
Where does UnaTask fit against ClickUp and Todoist?
UnaTask does more than both on time blocking on a calendar, having a plan for today and showing who has room. It is free on your own and €10 per seat for a team, with every feature included. Where it does less: it is not an issue tracker with sprints and burndown, and it is not a documentation workspace.
Details checked 2 August 2026 and June 2026.