Motion vs Reclaim.ai: which one fits your team?
These two are after the same job: take the mess on your calendar and sort it out without asking you. The difference is how much of your day each one is willing to move.
It turns on how much control you are willing to hand over, and whether you already have somewhere for the work itself to live.
Pick Motion if
your calendar is chaotic, you mostly work alone, and you would rather software reconciled it than do it yourself. Where it stops: the plan is the algorithm’s, and the price is set for people who want that.
Pick Reclaim.ai if
your task system is settled and the only thing missing is somebody guarding the gaps between your meetings. Where it stops: it layers on a task manager, so it is never the only tool.
What it costs
For a team of 5, billed yearly: Motion is about $1140 a year, Reclaim.ai is about $480 a year, and UnaTask is €480 plus VAT. Between the two of them Reclaim.ai is $660 a year cheaper at that size.
Motion: Around $19 to $29 per seat per month billed annually, more monthly. No free plan. Reclaim.ai: A generous free tier, then roughly $8 to $15 per user per month.
Where they part company
Motion does more on 7 of them
- having a plan for today
- being the place the tasks actually live
- time blocking on a calendar
- dependencies and a timeline
- turning meetings into tasks
- docs and a wiki inside
- AI that does the work rather than the scheduling
Reclaim.ai does more on 1 of them
- having a free plan
Side by side
| What it does | Motion | Reclaim.ai | UnaTask |
|---|---|---|---|
| Time blocking on a calendar | Core. The blocks are placed by the algorithm, not by you. | Yes. Blocks are placed automatically around your meetings. | Core |
| A plan for today and this week | Core | Partly | Core |
| Two way calendar sync | Core | Core. Two way with Google and Microsoft 365, and very good at it. | Yes |
| It is the task manager itself | Yes | No. It reads your tasks from somewhere else. It is not where they live. | Core |
| Dependencies and a timeline | Partly | No | Yes. Dependencies with a timeline that shows what is waiting on what. |
| See who has room | Partly. Team features are layered on an individual first product. | Partly | Core |
| Booking links | Yes | Yes | Yes |
| Meetings become tasks | Partly | No | Yes |
| Email and chat become tasks | Partly | Partly | Yes |
| Pull requests linked to work | No | No | Yes |
| Docs and wiki inside | Partly | No | Partly. Docs live on a project, they are not a wiki you would run a company from. |
| Portfolio or agile reporting | Partly | Partly | Partly. Team workload and project progress, not portfolios that roll up to a board. |
| Rules that fire on their own | Yes | Yes | Yes |
| AI that does the work, not just the scheduling | Partly. The AI schedules the work. It does not do the work. | No | Yes. AI teammates you assign a task to. The work comes back on the task for review. |
| Useful before you configure it | Yes | Yes | Core |
| A free plan | No | Yes | Yes |
What should not decide it
They answer the same on 8: two way calendar sync, showing who has room, booking links, turning email and chat into tasks, linking pull requests to the work, portfolio and agile reporting, rules that fire on their own and being useful before you configure it.
And where UnaTask sits
UnaTask is the other answer to the same problem. You place the blocks, so nothing gets shuffled without you, and the tasks live in the same tool instead of somewhere else.
It does more than both of them on being the place the tasks actually live, dependencies and a timeline, showing who has room, turning meetings into tasks, turning email and chat into tasks, linking pull requests to the work, AI that does the work rather than the scheduling and being useful before you configure it.
Common questions
Motion vs Reclaim.ai: which should I pick?
Pick Motion if your calendar is chaotic, you mostly work alone, and you would rather software reconciled it than do it yourself. Pick Reclaim.ai if your task system is settled and the only thing missing is somebody guarding the gaps between your meetings.
What is the biggest difference between Motion and Reclaim.ai?
The clearest gap is having a plan for today, where Motion does more than Reclaim.ai. Underneath that, Motion is software that arranges your calendar for you and defends what it put there, and Reclaim.ai is software that arranges your calendar for you and defends what it put there.
Is Motion or Reclaim.ai cheaper?
For a team of 5, billed yearly: Motion is about $1140 a year, Reclaim.ai is about $480 a year, and UnaTask is €480 plus VAT. Between the two of them Reclaim.ai is $660 a year cheaper at that size.
What do Motion and Reclaim.ai have in common?
They answer the same on 8 of our 16 axes, among them two way calendar sync, showing who has room and booking links. Those are the things that should not decide it for you.
Where does UnaTask fit against Motion and Reclaim.ai?
UnaTask does more than both on being the place the tasks actually live, dependencies and a timeline and showing who has room. It is free on your own and €10 per seat for a team, with every feature included. Where it does less: it is not an issue tracker with sprints and burndown, and it is not a documentation workspace.
Details checked June 2026.