Notion vs Sunsama: which one fits your team?
A workspace is where the thinking is written. A planner is where the thinking becomes Thursday afternoon. Most teams have the first and improvise the second.
It turns on whether your tasks need to sit inside the document that produced them, or on the hour you will actually do them.
Pick Notion if
the thing you need is a place to write, document and think out loud together. Where it stops: a database of tasks is not a plan, and somebody has to build it first.
Pick Sunsama if
the morning ritual is the thing that keeps you honest, and you plan on your own. Where it stops: it is single player, and it pulls tasks in rather than holding them.
What it costs
For a team of 5, billed yearly: Notion is about €570 a year, Sunsama is about $1200 a year, and UnaTask is €480 plus VAT. The two are quoted in different currencies, so we have not subtracted one from the other.
Notion: Free plan. €9.50 Plus and €19.50 Business per member per month, with AI credits on top. Sunsama: Around $20 per month billed annually, up to $25 monthly. No free plan.
Where they part company
Notion does more on 9 of them
- docs and a wiki inside
- turning meetings into tasks
- having a free plan
- dependencies and a timeline
- showing who has room
- linking pull requests to the work
- portfolio and agile reporting
- rules that fire on their own
- AI that does the work rather than the scheduling
Sunsama does more on 5 of them
- time blocking on a calendar
- being useful before you configure it
- having a plan for today
- two way calendar sync
- turning email and chat into tasks
Side by side
| What it does | Notion | Sunsama | UnaTask |
|---|---|---|---|
| Time blocking on a calendar | No | Core | Core |
| A plan for today and this week | Partly | Core | Core |
| Two way calendar sync | Partly | Yes | Yes |
| It is the task manager itself | Partly. Tasks are a database you build, not a task manager you are given. | Partly. Tasks are mostly pulled in from the tools you already run. | Core |
| Dependencies and a timeline | Partly | No | Yes. Dependencies with a timeline that shows what is waiting on what. |
| See who has room | Partly | No. Built for individuals. There is no shared team picture. | Core |
| Booking links | No | No | Yes |
| Meetings become tasks | Yes | No | Yes |
| Email and chat become tasks | Partly | Yes | Yes |
| Pull requests linked to work | Partly | No | Yes |
| Docs and wiki inside | Core. This is the thing it is best at, and it is genuinely hard to beat. | No | Partly. Docs live on a project, they are not a wiki you would run a company from. |
| Portfolio or agile reporting | Partly | No | Partly. Team workload and project progress, not portfolios that roll up to a board. |
| Rules that fire on their own | Partly | No | Yes |
| AI that does the work, not just the scheduling | Partly | No | Yes. AI teammates you assign a task to. The work comes back on the task for review. |
| Useful before you configure it | No. A blank page is the point, and it is also the work. | Core | Core |
| A free plan | Yes | No | Yes |
What should not decide it
They answer the same on 2: being the place the tasks actually live and booking links.
And where UnaTask sits
UnaTask takes the second job seriously and does not try to replace the first. Keep the wiki. Put the doing on a calendar.
It does more than both of them on being the place the tasks actually live, dependencies and a timeline, showing who has room, booking links, linking pull requests to the work, rules that fire on their own and AI that does the work rather than the scheduling.
Common questions
Notion vs Sunsama: which should I pick?
Pick Notion if the thing you need is a place to write, document and think out loud together. Pick Sunsama if the morning ritual is the thing that keeps you honest, and you plan on your own.
What is the biggest difference between Notion and Sunsama?
The clearest gap is time blocking on a calendar, where Sunsama does more than Notion. Underneath that, Notion is a place to write things down together, with the work living inside the writing, and Sunsama is a place to decide, on purpose, what today actually contains.
Is Notion or Sunsama cheaper?
For a team of 5, billed yearly: Notion is about €570 a year, Sunsama is about $1200 a year, and UnaTask is €480 plus VAT. The two are quoted in different currencies, so we have not subtracted one from the other.
What do Notion and Sunsama have in common?
They answer the same on 2 of our 16 axes: being the place the tasks actually live and booking links. Those are the things that should not decide it for you.
Where does UnaTask fit against Notion and Sunsama?
UnaTask does more than both on being the place the tasks actually live, dependencies and a timeline and showing who has room. It is free on your own and €10 per seat for a team, with every feature included. Where it does less: it is not an issue tracker with sprints and burndown, and it is not a documentation workspace.
Details checked 2 August 2026 and June 2026.