Notion vs Todoist: which one fits your team?
One holds items, the other holds pages. Both are pleasant to live in and both are relaxed about the calendar, which is fine until the week gets full.
It turns on whether your work is a set of things or a set of documents.
Pick Notion if
the thing you need is a place to write, document and think out loud together. Where it stops: a database of tasks is not a plan, and somebody has to build it first.
Pick Todoist if
you want the quickest personal list in existence and you mostly work alone. Where it stops: a list is not a plan, and there is no time blocking.
What it costs
For a team of 5, billed yearly: Notion is about €570 a year, Todoist is about $480 a year, and UnaTask is €480 plus VAT. The two are quoted in different currencies, so we have not subtracted one from the other.
Notion: Free plan. €9.50 Plus and €19.50 Business per member per month, with AI credits on top. Todoist: Generous free tier. Pro around $5, Business around $8 per user per month.
Where they part company
Notion does more on 5 of them
- docs and a wiki inside
- turning meetings into tasks
- dependencies and a timeline
- linking pull requests to the work
- AI that does the work rather than the scheduling
Todoist does more on 3 of them
- being useful before you configure it
- being the place the tasks actually live
- turning email and chat into tasks
Side by side
| What it does | Notion | Todoist | UnaTask |
|---|---|---|---|
| Time blocking on a calendar | No | No | Core |
| A plan for today and this week | Partly | Partly. A today list, ordered by due date, not a day laid out against hours. | Core |
| Two way calendar sync | Partly | Partly. A calendar view and limited sync, not a calendar you plan on. | Yes |
| It is the task manager itself | Partly. Tasks are a database you build, not a task manager you are given. | Core | Core |
| Dependencies and a timeline | Partly | No | Yes. Dependencies with a timeline that shows what is waiting on what. |
| See who has room | Partly | Partly | Core |
| Booking links | No | No | Yes |
| Meetings become tasks | Yes | No | Yes |
| Email and chat become tasks | Partly | Yes | Yes |
| Pull requests linked to work | Partly | No | Yes |
| Docs and wiki inside | Core. This is the thing it is best at, and it is genuinely hard to beat. | No | Partly. Docs live on a project, they are not a wiki you would run a company from. |
| Portfolio or agile reporting | Partly | Partly | Partly. Team workload and project progress, not portfolios that roll up to a board. |
| Rules that fire on their own | Partly | Partly | Yes |
| AI that does the work, not just the scheduling | Partly | No | Yes. AI teammates you assign a task to. The work comes back on the task for review. |
| Useful before you configure it | No. A blank page is the point, and it is also the work. | Core | Core |
| A free plan | Yes | Yes | Yes |
What should not decide it
They answer the same on 8: time blocking on a calendar, having a plan for today, two way calendar sync, showing who has room, booking links, portfolio and agile reporting, rules that fire on their own and having a free plan.
And where UnaTask sits
UnaTask assumes it is both, and adds the part neither of them wants: hours, and a way to see whose hours are already spoken for.
It does more than both of them on time blocking on a calendar, having a plan for today, two way calendar sync, dependencies and a timeline, showing who has room, booking links, linking pull requests to the work, rules that fire on their own and AI that does the work rather than the scheduling.
Common questions
Notion vs Todoist: which should I pick?
Pick Notion if the thing you need is a place to write, document and think out loud together. Pick Todoist if you want the quickest personal list in existence and you mostly work alone.
What is the biggest difference between Notion and Todoist?
The clearest gap is docs and a wiki inside, where Notion does more than Todoist. Underneath that, Notion is a place to write things down together, with the work living inside the writing, and Todoist is a list or a board that everybody understands without being taught.
Is Notion or Todoist cheaper?
For a team of 5, billed yearly: Notion is about €570 a year, Todoist is about $480 a year, and UnaTask is €480 plus VAT. The two are quoted in different currencies, so we have not subtracted one from the other.
What do Notion and Todoist have in common?
They answer the same on 8 of our 16 axes, among them time blocking on a calendar, having a plan for today and two way calendar sync. Those are the things that should not decide it for you.
Where does UnaTask fit against Notion and Todoist?
UnaTask does more than both on time blocking on a calendar, having a plan for today and two way calendar sync. It is free on your own and €10 per seat for a team, with every feature included. Where it does less: it is not an issue tracker with sprints and burndown, and it is not a documentation workspace.
Details checked 2 August 2026 and June 2026.