Notion vs Trello: which one fits your team?
One holds items, the other holds pages. Both are pleasant to live in and both are relaxed about the calendar, which is fine until the week gets full.
It turns on whether your work is a set of things or a set of documents.
Pick Notion if
the thing you need is a place to write, document and think out loud together. Where it stops: a database of tasks is not a plan, and somebody has to build it first.
Pick Trello if
you want a board everyone gets instantly, for free, and tracking state is all you need. Where it stops: a board says what state something is in, never when it happens.
What it costs
For a team of 5, billed yearly: Notion is about €570 a year, Trello is about $300 a year, and UnaTask is €480 plus VAT. The two are quoted in different currencies, so we have not subtracted one from the other.
Notion: Free plan. €9.50 Plus and €19.50 Business per member per month, with AI credits on top. Trello: Free up to 10 collaborators. $5 Standard and $10 Premium per user per month billed annually.
Where they part company
Notion does more on 5 of them
- docs and a wiki inside
- turning meetings into tasks
- having a plan for today
- dependencies and a timeline
- AI that does the work rather than the scheduling
Trello does more on 3 of them
- being useful before you configure it
- being the place the tasks actually live
- rules that fire on their own
Side by side
| What it does | Notion | Trello | UnaTask |
|---|---|---|---|
| Time blocking on a calendar | No | No | Core |
| A plan for today and this week | Partly | No | Core |
| Two way calendar sync | Partly | Partly. A calendar power up on the board, not a calendar you plan a week on. | Yes |
| It is the task manager itself | Partly. Tasks are a database you build, not a task manager you are given. | Core | Core |
| Dependencies and a timeline | Partly | No | Yes. Dependencies with a timeline that shows what is waiting on what. |
| See who has room | Partly | Partly | Core |
| Booking links | No | No | Yes |
| Meetings become tasks | Yes | No | Yes |
| Email and chat become tasks | Partly | Partly | Yes |
| Pull requests linked to work | Partly | Partly. Through a power up rather than natively. | Yes |
| Docs and wiki inside | Core. This is the thing it is best at, and it is genuinely hard to beat. | No | Partly. Docs live on a project, they are not a wiki you would run a company from. |
| Portfolio or agile reporting | Partly | Partly | Partly. Team workload and project progress, not portfolios that roll up to a board. |
| Rules that fire on their own | Partly | Yes. Butler rules on the board are genuinely good and free to start. | Yes |
| AI that does the work, not just the scheduling | Partly | No | Yes. AI teammates you assign a task to. The work comes back on the task for review. |
| Useful before you configure it | No. A blank page is the point, and it is also the work. | Core | Core |
| A free plan | Yes | Yes | Yes |
What should not decide it
They answer the same on 8: time blocking on a calendar, two way calendar sync, showing who has room, booking links, turning email and chat into tasks, linking pull requests to the work, portfolio and agile reporting and having a free plan.
And where UnaTask sits
UnaTask assumes it is both, and adds the part neither of them wants: hours, and a way to see whose hours are already spoken for.
It does more than both of them on time blocking on a calendar, having a plan for today, two way calendar sync, dependencies and a timeline, showing who has room, booking links, turning email and chat into tasks, linking pull requests to the work and AI that does the work rather than the scheduling.
Common questions
Notion vs Trello: which should I pick?
Pick Notion if the thing you need is a place to write, document and think out loud together. Pick Trello if you want a board everyone gets instantly, for free, and tracking state is all you need.
What is the biggest difference between Notion and Trello?
The clearest gap is docs and a wiki inside, where Notion does more than Trello. Underneath that, Notion is a place to write things down together, with the work living inside the writing, and Trello is a list or a board that everybody understands without being taught.
Is Notion or Trello cheaper?
For a team of 5, billed yearly: Notion is about €570 a year, Trello is about $300 a year, and UnaTask is €480 plus VAT. The two are quoted in different currencies, so we have not subtracted one from the other.
What do Notion and Trello have in common?
They answer the same on 8 of our 16 axes, among them time blocking on a calendar, two way calendar sync and showing who has room. Those are the things that should not decide it for you.
Where does UnaTask fit against Notion and Trello?
UnaTask does more than both on time blocking on a calendar, having a plan for today and two way calendar sync. It is free on your own and €10 per seat for a team, with every feature included. Where it does less: it is not an issue tracker with sprints and burndown, and it is not a documentation workspace.
Details checked 2 August 2026.