Reclaim.ai vs Sunsama: which one fits your team?
This is the clearest fork in the whole category: one of these decides your day for you, the other asks you to decide it. Everything else follows from that.
It turns on whether you want to stop thinking about the schedule, or whether the thinking is the part that makes the day work.
Pick Reclaim.ai if
your task system is settled and the only thing missing is somebody guarding the gaps between your meetings. Where it stops: it layers on a task manager, so it is never the only tool.
Pick Sunsama if
the morning ritual is the thing that keeps you honest, and you plan on your own. Where it stops: it is single player, and it pulls tasks in rather than holding them.
What it costs
For a team of 5, billed yearly: Reclaim.ai is about $480 a year, Sunsama is about $1200 a year, and UnaTask is €480 plus VAT. Between the two of them Reclaim.ai is $720 a year cheaper at that size.
Reclaim.ai: A generous free tier, then roughly $8 to $15 per user per month. Sunsama: Around $20 per month billed annually, up to $25 monthly. No free plan.
Where they part company
Reclaim.ai does more on 6 of them
- booking links
- rules that fire on their own
- having a free plan
- two way calendar sync
- showing who has room
- portfolio and agile reporting
Sunsama does more on 5 of them
- having a plan for today
- time blocking on a calendar
- being the place the tasks actually live
- turning email and chat into tasks
- being useful before you configure it
Side by side
| What it does | Reclaim.ai | Sunsama | UnaTask |
|---|---|---|---|
| Time blocking on a calendar | Yes. Blocks are placed automatically around your meetings. | Core | Core |
| A plan for today and this week | Partly | Core | Core |
| Two way calendar sync | Core. Two way with Google and Microsoft 365, and very good at it. | Yes | Yes |
| It is the task manager itself | No. It reads your tasks from somewhere else. It is not where they live. | Partly. Tasks are mostly pulled in from the tools you already run. | Core |
| Dependencies and a timeline | No | No | Yes. Dependencies with a timeline that shows what is waiting on what. |
| See who has room | Partly | No. Built for individuals. There is no shared team picture. | Core |
| Booking links | Yes | No | Yes |
| Meetings become tasks | No | No | Yes |
| Email and chat become tasks | Partly | Yes | Yes |
| Pull requests linked to work | No | No | Yes |
| Docs and wiki inside | No | No | Partly. Docs live on a project, they are not a wiki you would run a company from. |
| Portfolio or agile reporting | Partly | No | Partly. Team workload and project progress, not portfolios that roll up to a board. |
| Rules that fire on their own | Yes | No | Yes |
| AI that does the work, not just the scheduling | No | No | Yes. AI teammates you assign a task to. The work comes back on the task for review. |
| Useful before you configure it | Yes | Core | Core |
| A free plan | Yes | No | Yes |
What should not decide it
They answer the same on 5: dependencies and a timeline, turning meetings into tasks, linking pull requests to the work, docs and a wiki inside and AI that does the work rather than the scheduling.
And where UnaTask sits
UnaTask sits on the deciding side, with the difference that your decision is visible to your team and the work lives in the same place as the plan.
It does more than both of them on being the place the tasks actually live, dependencies and a timeline, showing who has room, turning meetings into tasks, linking pull requests to the work, docs and a wiki inside and AI that does the work rather than the scheduling.
Common questions
Reclaim.ai vs Sunsama: which should I pick?
Pick Reclaim.ai if your task system is settled and the only thing missing is somebody guarding the gaps between your meetings. Pick Sunsama if the morning ritual is the thing that keeps you honest, and you plan on your own.
What is the biggest difference between Reclaim.ai and Sunsama?
The clearest gap is having a plan for today, where Sunsama does more than Reclaim.ai. Underneath that, Reclaim.ai is software that arranges your calendar for you and defends what it put there, and Sunsama is a place to decide, on purpose, what today actually contains.
Is Reclaim.ai or Sunsama cheaper?
For a team of 5, billed yearly: Reclaim.ai is about $480 a year, Sunsama is about $1200 a year, and UnaTask is €480 plus VAT. Between the two of them Reclaim.ai is $720 a year cheaper at that size.
What do Reclaim.ai and Sunsama have in common?
They answer the same on 5 of our 16 axes, among them dependencies and a timeline, turning meetings into tasks and linking pull requests to the work. Those are the things that should not decide it for you.
Where does UnaTask fit against Reclaim.ai and Sunsama?
UnaTask does more than both on being the place the tasks actually live, dependencies and a timeline and showing who has room. It is free on your own and €10 per seat for a team, with every feature included. Where it does less: it is not an issue tracker with sprints and burndown, and it is not a documentation workspace.
Details checked June 2026.