Reclaim.ai vs Todoist: which one fits your team?
One of these knows when and not what. The other knows what and not when. Put plainly, they are two halves, and people usually end up running both.
It turns on which half you already have covered, because on their own neither is a complete answer.
Pick Reclaim.ai if
your task system is settled and the only thing missing is somebody guarding the gaps between your meetings. Where it stops: it layers on a task manager, so it is never the only tool.
Pick Todoist if
you want the quickest personal list in existence and you mostly work alone. Where it stops: a list is not a plan, and there is no time blocking.
What it costs
For a team of 5, billed yearly: Reclaim.ai is about $480 a year, Todoist is about $480 a year, and UnaTask is €480 plus VAT.
Reclaim.ai: A generous free tier, then roughly $8 to $15 per user per month. Todoist: Generous free tier. Pro around $5, Business around $8 per user per month.
Where they part company
Reclaim.ai does more on 4 of them
- time blocking on a calendar
- two way calendar sync
- booking links
- rules that fire on their own
Todoist does more on 3 of them
- being the place the tasks actually live
- turning email and chat into tasks
- being useful before you configure it
Side by side
| What it does | Reclaim.ai | Todoist | UnaTask |
|---|---|---|---|
| Time blocking on a calendar | Yes. Blocks are placed automatically around your meetings. | No | Core |
| A plan for today and this week | Partly | Partly. A today list, ordered by due date, not a day laid out against hours. | Core |
| Two way calendar sync | Core. Two way with Google and Microsoft 365, and very good at it. | Partly. A calendar view and limited sync, not a calendar you plan on. | Yes |
| It is the task manager itself | No. It reads your tasks from somewhere else. It is not where they live. | Core | Core |
| Dependencies and a timeline | No | No | Yes. Dependencies with a timeline that shows what is waiting on what. |
| See who has room | Partly | Partly | Core |
| Booking links | Yes | No | Yes |
| Meetings become tasks | No | No | Yes |
| Email and chat become tasks | Partly | Yes | Yes |
| Pull requests linked to work | No | No | Yes |
| Docs and wiki inside | No | No | Partly. Docs live on a project, they are not a wiki you would run a company from. |
| Portfolio or agile reporting | Partly | Partly | Partly. Team workload and project progress, not portfolios that roll up to a board. |
| Rules that fire on their own | Yes | Partly | Yes |
| AI that does the work, not just the scheduling | No | No | Yes. AI teammates you assign a task to. The work comes back on the task for review. |
| Useful before you configure it | Yes | Core | Core |
| A free plan | Yes | Yes | Yes |
What should not decide it
They answer the same on 9: having a plan for today, dependencies and a timeline, showing who has room, turning meetings into tasks, linking pull requests to the work, docs and a wiki inside, portfolio and agile reporting, AI that does the work rather than the scheduling and having a free plan.
And where UnaTask sits
UnaTask is the halves joined: the pile and the hours in one tool, so nothing has to be kept in sync between them.
It does more than both of them on time blocking on a calendar, having a plan for today, dependencies and a timeline, showing who has room, turning meetings into tasks, linking pull requests to the work, docs and a wiki inside and AI that does the work rather than the scheduling.
Common questions
Reclaim.ai vs Todoist: which should I pick?
Pick Reclaim.ai if your task system is settled and the only thing missing is somebody guarding the gaps between your meetings. Pick Todoist if you want the quickest personal list in existence and you mostly work alone.
What is the biggest difference between Reclaim.ai and Todoist?
The clearest gap is being the place the tasks actually live, where Todoist does more than Reclaim.ai. Underneath that, Reclaim.ai is software that arranges your calendar for you and defends what it put there, and Todoist is a list or a board that everybody understands without being taught.
Is Reclaim.ai or Todoist cheaper?
For a team of 5, billed yearly: Reclaim.ai is about $480 a year, Todoist is about $480 a year, and UnaTask is €480 plus VAT.
What do Reclaim.ai and Todoist have in common?
They answer the same on 9 of our 16 axes, among them having a plan for today, dependencies and a timeline and showing who has room. Those are the things that should not decide it for you.
Where does UnaTask fit against Reclaim.ai and Todoist?
UnaTask does more than both on time blocking on a calendar, having a plan for today and dependencies and a timeline. It is free on your own and €10 per seat for a team, with every feature included. Where it does less: it is not an issue tracker with sprints and burndown, and it is not a documentation workspace.
Details checked June 2026.