Reclaim.ai vs Trello: which one fits your team?
One of these knows when and not what. The other knows what and not when. Put plainly, they are two halves, and people usually end up running both.
It turns on which half you already have covered, because on their own neither is a complete answer.
Pick Reclaim.ai if
your task system is settled and the only thing missing is somebody guarding the gaps between your meetings. Where it stops: it layers on a task manager, so it is never the only tool.
Pick Trello if
you want a board everyone gets instantly, for free, and tracking state is all you need. Where it stops: a board says what state something is in, never when it happens.
What it costs
For a team of 5, billed yearly: Reclaim.ai is about $480 a year, Trello is about $300 a year, and UnaTask is €480 plus VAT. Between the two of them Trello is $180 a year cheaper at that size.
Reclaim.ai: A generous free tier, then roughly $8 to $15 per user per month. Trello: Free up to 10 collaborators. $5 Standard and $10 Premium per user per month billed annually.
Where they part company
Reclaim.ai does more on 4 of them
- time blocking on a calendar
- two way calendar sync
- booking links
- having a plan for today
Trello does more on 3 of them
- being the place the tasks actually live
- linking pull requests to the work
- being useful before you configure it
Side by side
| What it does | Reclaim.ai | Trello | UnaTask |
|---|---|---|---|
| Time blocking on a calendar | Yes. Blocks are placed automatically around your meetings. | No | Core |
| A plan for today and this week | Partly | No | Core |
| Two way calendar sync | Core. Two way with Google and Microsoft 365, and very good at it. | Partly. A calendar power up on the board, not a calendar you plan a week on. | Yes |
| It is the task manager itself | No. It reads your tasks from somewhere else. It is not where they live. | Core | Core |
| Dependencies and a timeline | No | No | Yes. Dependencies with a timeline that shows what is waiting on what. |
| See who has room | Partly | Partly | Core |
| Booking links | Yes | No | Yes |
| Meetings become tasks | No | No | Yes |
| Email and chat become tasks | Partly | Partly | Yes |
| Pull requests linked to work | No | Partly. Through a power up rather than natively. | Yes |
| Docs and wiki inside | No | No | Partly. Docs live on a project, they are not a wiki you would run a company from. |
| Portfolio or agile reporting | Partly | Partly | Partly. Team workload and project progress, not portfolios that roll up to a board. |
| Rules that fire on their own | Yes | Yes. Butler rules on the board are genuinely good and free to start. | Yes |
| AI that does the work, not just the scheduling | No | No | Yes. AI teammates you assign a task to. The work comes back on the task for review. |
| Useful before you configure it | Yes | Core | Core |
| A free plan | Yes | Yes | Yes |
What should not decide it
They answer the same on 9: dependencies and a timeline, showing who has room, turning meetings into tasks, turning email and chat into tasks, docs and a wiki inside, portfolio and agile reporting, rules that fire on their own, AI that does the work rather than the scheduling and having a free plan.
And where UnaTask sits
UnaTask is the halves joined: the pile and the hours in one tool, so nothing has to be kept in sync between them.
It does more than both of them on time blocking on a calendar, having a plan for today, dependencies and a timeline, showing who has room, turning meetings into tasks, turning email and chat into tasks, linking pull requests to the work, docs and a wiki inside and AI that does the work rather than the scheduling.
Common questions
Reclaim.ai vs Trello: which should I pick?
Pick Reclaim.ai if your task system is settled and the only thing missing is somebody guarding the gaps between your meetings. Pick Trello if you want a board everyone gets instantly, for free, and tracking state is all you need.
What is the biggest difference between Reclaim.ai and Trello?
The clearest gap is being the place the tasks actually live, where Trello does more than Reclaim.ai. Underneath that, Reclaim.ai is software that arranges your calendar for you and defends what it put there, and Trello is a list or a board that everybody understands without being taught.
Is Reclaim.ai or Trello cheaper?
For a team of 5, billed yearly: Reclaim.ai is about $480 a year, Trello is about $300 a year, and UnaTask is €480 plus VAT. Between the two of them Trello is $180 a year cheaper at that size.
What do Reclaim.ai and Trello have in common?
They answer the same on 9 of our 16 axes, among them dependencies and a timeline, showing who has room and turning meetings into tasks. Those are the things that should not decide it for you.
Where does UnaTask fit against Reclaim.ai and Trello?
UnaTask does more than both on time blocking on a calendar, having a plan for today and dependencies and a timeline. It is free on your own and €10 per seat for a team, with every feature included. Where it does less: it is not an issue tracker with sprints and burndown, and it is not a documentation workspace.
Details checked June 2026 and 2 August 2026.