Sunsama vs Todoist: which one fits your team?
A planner turns a pile into a day. A tracker holds the pile. The tracker is easier to adopt and the planner is the one that changes how the week feels.
It turns on whether your problem is that you lose things, or that you never get to them.
Pick Sunsama if
the morning ritual is the thing that keeps you honest, and you plan on your own. Where it stops: it is single player, and it pulls tasks in rather than holding them.
Pick Todoist if
you want the quickest personal list in existence and you mostly work alone. Where it stops: a list is not a plan, and there is no time blocking.
What it costs
For a team of 5, billed yearly: Sunsama is about $1200 a year, Todoist is about $480 a year, and UnaTask is €480 plus VAT. Between the two of them Todoist is $720 a year cheaper at that size.
Sunsama: Around $20 per month billed annually, up to $25 monthly. No free plan. Todoist: Generous free tier. Pro around $5, Business around $8 per user per month.
Where they part company
Todoist does more on 5 of them
- being the place the tasks actually live
- having a free plan
- showing who has room
- portfolio and agile reporting
- rules that fire on their own
Sunsama does more on 3 of them
- time blocking on a calendar
- having a plan for today
- two way calendar sync
Side by side
| What it does | Sunsama | Todoist | UnaTask |
|---|---|---|---|
| Time blocking on a calendar | Core | No | Core |
| A plan for today and this week | Core | Partly. A today list, ordered by due date, not a day laid out against hours. | Core |
| Two way calendar sync | Yes | Partly. A calendar view and limited sync, not a calendar you plan on. | Yes |
| It is the task manager itself | Partly. Tasks are mostly pulled in from the tools you already run. | Core | Core |
| Dependencies and a timeline | No | No | Yes. Dependencies with a timeline that shows what is waiting on what. |
| See who has room | No. Built for individuals. There is no shared team picture. | Partly | Core |
| Booking links | No | No | Yes |
| Meetings become tasks | No | No | Yes |
| Email and chat become tasks | Yes | Yes | Yes |
| Pull requests linked to work | No | No | Yes |
| Docs and wiki inside | No | No | Partly. Docs live on a project, they are not a wiki you would run a company from. |
| Portfolio or agile reporting | No | Partly | Partly. Team workload and project progress, not portfolios that roll up to a board. |
| Rules that fire on their own | No | Partly | Yes |
| AI that does the work, not just the scheduling | No | No | Yes. AI teammates you assign a task to. The work comes back on the task for review. |
| Useful before you configure it | Core | Core | Core |
| A free plan | No | Yes | Yes |
What should not decide it
They answer the same on 8: dependencies and a timeline, booking links, turning meetings into tasks, turning email and chat into tasks, linking pull requests to the work, docs and a wiki inside, AI that does the work rather than the scheduling and being useful before you configure it.
And where UnaTask sits
UnaTask is both ends: the pile lives here, and it gets dragged onto real hours here, for everyone and not just you.
It does more than both of them on dependencies and a timeline, showing who has room, booking links, turning meetings into tasks, linking pull requests to the work, docs and a wiki inside, rules that fire on their own and AI that does the work rather than the scheduling.
Common questions
Sunsama vs Todoist: which should I pick?
Pick Sunsama if the morning ritual is the thing that keeps you honest, and you plan on your own. Pick Todoist if you want the quickest personal list in existence and you mostly work alone.
What is the biggest difference between Sunsama and Todoist?
The clearest gap is time blocking on a calendar, where Sunsama does more than Todoist. Underneath that, Sunsama is a place to decide, on purpose, what today actually contains, and Todoist is a list or a board that everybody understands without being taught.
Is Sunsama or Todoist cheaper?
For a team of 5, billed yearly: Sunsama is about $1200 a year, Todoist is about $480 a year, and UnaTask is €480 plus VAT. Between the two of them Todoist is $720 a year cheaper at that size.
What do Sunsama and Todoist have in common?
They answer the same on 8 of our 16 axes, among them dependencies and a timeline, booking links and turning meetings into tasks. Those are the things that should not decide it for you.
Where does UnaTask fit against Sunsama and Todoist?
UnaTask does more than both on dependencies and a timeline, showing who has room and booking links. It is free on your own and €10 per seat for a team, with every feature included. Where it does less: it is not an issue tracker with sprints and burndown, and it is not a documentation workspace.
Details checked June 2026.