Sunsama vs Trello: which one fits your team?
A planner turns a pile into a day. A tracker holds the pile. The tracker is easier to adopt and the planner is the one that changes how the week feels.
It turns on whether your problem is that you lose things, or that you never get to them.
Pick Sunsama if
the morning ritual is the thing that keeps you honest, and you plan on your own. Where it stops: it is single player, and it pulls tasks in rather than holding them.
Pick Trello if
you want a board everyone gets instantly, for free, and tracking state is all you need. Where it stops: a board says what state something is in, never when it happens.
What it costs
For a team of 5, billed yearly: Sunsama is about $1200 a year, Trello is about $300 a year, and UnaTask is €480 plus VAT. Between the two of them Trello is $900 a year cheaper at that size.
Sunsama: Around $20 per month billed annually, up to $25 monthly. No free plan. Trello: Free up to 10 collaborators. $5 Standard and $10 Premium per user per month billed annually.
Where they part company
Trello does more on 6 of them
- being the place the tasks actually live
- rules that fire on their own
- having a free plan
- showing who has room
- linking pull requests to the work
- portfolio and agile reporting
Sunsama does more on 4 of them
- time blocking on a calendar
- having a plan for today
- two way calendar sync
- turning email and chat into tasks
Side by side
| What it does | Sunsama | Trello | UnaTask |
|---|---|---|---|
| Time blocking on a calendar | Core | No | Core |
| A plan for today and this week | Core | No | Core |
| Two way calendar sync | Yes | Partly. A calendar power up on the board, not a calendar you plan a week on. | Yes |
| It is the task manager itself | Partly. Tasks are mostly pulled in from the tools you already run. | Core | Core |
| Dependencies and a timeline | No | No | Yes. Dependencies with a timeline that shows what is waiting on what. |
| See who has room | No. Built for individuals. There is no shared team picture. | Partly | Core |
| Booking links | No | No | Yes |
| Meetings become tasks | No | No | Yes |
| Email and chat become tasks | Yes | Partly | Yes |
| Pull requests linked to work | No | Partly. Through a power up rather than natively. | Yes |
| Docs and wiki inside | No | No | Partly. Docs live on a project, they are not a wiki you would run a company from. |
| Portfolio or agile reporting | No | Partly | Partly. Team workload and project progress, not portfolios that roll up to a board. |
| Rules that fire on their own | No | Yes. Butler rules on the board are genuinely good and free to start. | Yes |
| AI that does the work, not just the scheduling | No | No | Yes. AI teammates you assign a task to. The work comes back on the task for review. |
| Useful before you configure it | Core | Core | Core |
| A free plan | No | Yes | Yes |
What should not decide it
They answer the same on 6: dependencies and a timeline, booking links, turning meetings into tasks, docs and a wiki inside, AI that does the work rather than the scheduling and being useful before you configure it.
And where UnaTask sits
UnaTask is both ends: the pile lives here, and it gets dragged onto real hours here, for everyone and not just you.
It does more than both of them on dependencies and a timeline, showing who has room, booking links, turning meetings into tasks, linking pull requests to the work, docs and a wiki inside and AI that does the work rather than the scheduling.
Common questions
Sunsama vs Trello: which should I pick?
Pick Sunsama if the morning ritual is the thing that keeps you honest, and you plan on your own. Pick Trello if you want a board everyone gets instantly, for free, and tracking state is all you need.
What is the biggest difference between Sunsama and Trello?
The clearest gap is time blocking on a calendar, where Sunsama does more than Trello. Underneath that, Sunsama is a place to decide, on purpose, what today actually contains, and Trello is a list or a board that everybody understands without being taught.
Is Sunsama or Trello cheaper?
For a team of 5, billed yearly: Sunsama is about $1200 a year, Trello is about $300 a year, and UnaTask is €480 plus VAT. Between the two of them Trello is $900 a year cheaper at that size.
What do Sunsama and Trello have in common?
They answer the same on 6 of our 16 axes, among them dependencies and a timeline, booking links and turning meetings into tasks. Those are the things that should not decide it for you.
Where does UnaTask fit against Sunsama and Trello?
UnaTask does more than both on dependencies and a timeline, showing who has room and booking links. It is free on your own and €10 per seat for a team, with every feature included. Where it does less: it is not an issue tracker with sprints and burndown, and it is not a documentation workspace.
Details checked June 2026 and 2 August 2026.