Todoist vs Trello: which one fits your team?
These two are the tools nobody has to be taught. That is a genuine achievement and it is also the ceiling: both are excellent at holding the pile and silent about when you touch it.
It turns on whether your work reads better as a list or as columns, and how much you mind that neither answers when.
Pick Todoist if
you want the quickest personal list in existence and you mostly work alone. Where it stops: a list is not a plan, and there is no time blocking.
Pick Trello if
you want a board everyone gets instantly, for free, and tracking state is all you need. Where it stops: a board says what state something is in, never when it happens.
What it costs
For a team of 5, billed yearly: Todoist is about $480 a year, Trello is about $300 a year, and UnaTask is €480 plus VAT. Between the two of them Trello is $180 a year cheaper at that size.
Todoist: Generous free tier. Pro around $5, Business around $8 per user per month. Trello: Free up to 10 collaborators. $5 Standard and $10 Premium per user per month billed annually.
Where they part company
Todoist does more on 2 of them
- having a plan for today
- turning email and chat into tasks
Trello does more on 2 of them
- linking pull requests to the work
- rules that fire on their own
Side by side
| What it does | Todoist | Trello | UnaTask |
|---|---|---|---|
| Time blocking on a calendar | No | No | Core |
| A plan for today and this week | Partly. A today list, ordered by due date, not a day laid out against hours. | No | Core |
| Two way calendar sync | Partly. A calendar view and limited sync, not a calendar you plan on. | Partly. A calendar power up on the board, not a calendar you plan a week on. | Yes |
| It is the task manager itself | Core | Core | Core |
| Dependencies and a timeline | No | No | Yes. Dependencies with a timeline that shows what is waiting on what. |
| See who has room | Partly | Partly | Core |
| Booking links | No | No | Yes |
| Meetings become tasks | No | No | Yes |
| Email and chat become tasks | Yes | Partly | Yes |
| Pull requests linked to work | No | Partly. Through a power up rather than natively. | Yes |
| Docs and wiki inside | No | No | Partly. Docs live on a project, they are not a wiki you would run a company from. |
| Portfolio or agile reporting | Partly | Partly | Partly. Team workload and project progress, not portfolios that roll up to a board. |
| Rules that fire on their own | Partly | Yes. Butler rules on the board are genuinely good and free to start. | Yes |
| AI that does the work, not just the scheduling | No | No | Yes. AI teammates you assign a task to. The work comes back on the task for review. |
| Useful before you configure it | Core | Core | Core |
| A free plan | Yes | Yes | Yes |
What should not decide it
They answer the same on 12: time blocking on a calendar, two way calendar sync, being the place the tasks actually live, dependencies and a timeline, showing who has room, booking links, turning meetings into tasks, docs and a wiki inside, portfolio and agile reporting, AI that does the work rather than the scheduling, being useful before you configure it and having a free plan.
And where UnaTask sits
UnaTask is what you move to when the pile stopped being the problem and the week started being the problem.
It does more than both of them on time blocking on a calendar, having a plan for today, two way calendar sync, dependencies and a timeline, showing who has room, booking links, turning meetings into tasks, linking pull requests to the work, docs and a wiki inside and AI that does the work rather than the scheduling.
Common questions
Todoist vs Trello: which should I pick?
Pick Todoist if you want the quickest personal list in existence and you mostly work alone. Pick Trello if you want a board everyone gets instantly, for free, and tracking state is all you need.
What is the biggest difference between Todoist and Trello?
The clearest gap is having a plan for today, where Todoist does more than Trello. Underneath that, Todoist is a list or a board that everybody understands without being taught, and Trello is a list or a board that everybody understands without being taught.
Is Todoist or Trello cheaper?
For a team of 5, billed yearly: Todoist is about $480 a year, Trello is about $300 a year, and UnaTask is €480 plus VAT. Between the two of them Trello is $180 a year cheaper at that size.
What do Todoist and Trello have in common?
They answer the same on 12 of our 16 axes, among them time blocking on a calendar, two way calendar sync and being the place the tasks actually live. Those are the things that should not decide it for you.
Where does UnaTask fit against Todoist and Trello?
UnaTask does more than both on time blocking on a calendar, having a plan for today and two way calendar sync. It is free on your own and €10 per seat for a team, with every feature included. Where it does less: it is not an issue tracker with sprints and burndown, and it is not a documentation workspace.
Details checked June 2026 and 2 August 2026.