Todoist vs Wrike: which one fits your team?
One is loved because it never makes anybody feel stupid. The other is bought because somebody needs a dashboard. Teams migrate from the first to the second and quietly miss the first.
It turns on whether the reporting is worth the weight, which depends entirely on who is asking for it.
Pick Todoist if
you want the quickest personal list in existence and you mostly work alone. Where it stops: a list is not a plan, and there is no time blocking.
Pick Wrike if
you run an agency or a PMO and you need proofing on creative assets or formal resourcing. Where it stops: it is heavier than most work requires, and it plans in dates.
What it costs
For a team of 5, billed yearly: Todoist is about $480 a year, Wrike is about $600 a year, and UnaTask is €480 plus VAT. Between the two of them Todoist is $120 a year cheaper at that size.
Todoist: Generous free tier. Pro around $5, Business around $8 per user per month. Wrike: Free plan. $10 Team and $25 Business per user per month.
Where they part company
Wrike does more on 8 of them
- dependencies and a timeline
- showing who has room
- portfolio and agile reporting
- rules that fire on their own
- turning meetings into tasks
- linking pull requests to the work
- docs and a wiki inside
- AI that does the work rather than the scheduling
Todoist does more on 1 of them
- being useful before you configure it
Side by side
| What it does | Todoist | Wrike | UnaTask |
|---|---|---|---|
| Time blocking on a calendar | No | No | Core |
| A plan for today and this week | Partly. A today list, ordered by due date, not a day laid out against hours. | Partly | Core |
| Two way calendar sync | Partly. A calendar view and limited sync, not a calendar you plan on. | Partly | Yes |
| It is the task manager itself | Core | Core | Core |
| Dependencies and a timeline | No | Yes | Yes. Dependencies with a timeline that shows what is waiting on what. |
| See who has room | Partly | Core. Formal resource management with time tracking, which is more than we do. | Core |
| Booking links | No | No | Yes |
| Meetings become tasks | No | Partly | Yes |
| Email and chat become tasks | Yes | Yes | Yes |
| Pull requests linked to work | No | Partly | Yes |
| Docs and wiki inside | No | Partly | Partly. Docs live on a project, they are not a wiki you would run a company from. |
| Portfolio or agile reporting | Partly | Core | Partly. Team workload and project progress, not portfolios that roll up to a board. |
| Rules that fire on their own | Partly | Core | Yes |
| AI that does the work, not just the scheduling | No | Partly | Yes. AI teammates you assign a task to. The work comes back on the task for review. |
| Useful before you configure it | Core | No. Intake, approvals and resourcing are worth configuring and take configuring. | Core |
| A free plan | Yes | Yes | Yes |
What should not decide it
They answer the same on 7: time blocking on a calendar, having a plan for today, two way calendar sync, being the place the tasks actually live, booking links, turning email and chat into tasks and having a free plan.
And where UnaTask sits
UnaTask keeps the small surface and answers the question the board never could: not what state is it in, but when is it happening.
It does more than both of them on time blocking on a calendar, having a plan for today, two way calendar sync, booking links, turning meetings into tasks, linking pull requests to the work and AI that does the work rather than the scheduling.
Common questions
Todoist vs Wrike: which should I pick?
Pick Todoist if you want the quickest personal list in existence and you mostly work alone. Pick Wrike if you run an agency or a PMO and you need proofing on creative assets or formal resourcing.
What is the biggest difference between Todoist and Wrike?
The clearest gap is being useful before you configure it, where Todoist does more than Wrike. Underneath that, Todoist is a list or a board that everybody understands without being taught, and Wrike is a configurable platform several departments can shape to their own process.
Is Todoist or Wrike cheaper?
For a team of 5, billed yearly: Todoist is about $480 a year, Wrike is about $600 a year, and UnaTask is €480 plus VAT. Between the two of them Todoist is $120 a year cheaper at that size.
What do Todoist and Wrike have in common?
They answer the same on 7 of our 16 axes, among them time blocking on a calendar, having a plan for today and two way calendar sync. Those are the things that should not decide it for you.
Where does UnaTask fit against Todoist and Wrike?
UnaTask does more than both on time blocking on a calendar, having a plan for today and two way calendar sync. It is free on your own and €10 per seat for a team, with every feature included. Where it does less: it is not an issue tracker with sprints and burndown, and it is not a documentation workspace.
Details checked June 2026 and 2 August 2026.